Program Support Assistant - BORESHA (NABAD)

The Danish Refugee Council (DRC) is leading a consortium of partners in implementation of the EU-funded BORESHA NABAD

BORESHA NABAD is implemented across Kenya, Ethiopia and Somalia borderland areas. Building upon BORESHA I, II and III, BORESHA NABAD is centered on enhancing the effectiveness of conflict prevention and mitigation, disaster risk reduction and management, and resilience-building in cross-border communities. DRC is partnering with Rural Agency for Community Development (RACIDA), Voice for Peace for All in the Horn of Africa (VOPA) and Mandera Women for Peace and Development (WFPD) to deliver BORESHA NABAD.

Overall purpose of the role:
Based in Nairobi with regular travel to field locations, the Project Support Assistant will play a key role in providing project and operational support to the BORESHA-NABAD consortium, led by DRC. The selected candidate will be responsible for efficiently coordinating field operations, developing and maintaining programme filing systems, documenting meeting minutes, facilitating meetings and workshops, organizing field travel logistics, and communicating effectively with consortium agency field teams to ensure seamless support to operational locations. Additionally, the Project Support Assistant will assist in coordinating high-level visits, monitoring partner reports, and ensuring timely dissemination of information to both the Project Management Unit (PMU) and consortium staff on programme support needs.

Responsibilities:

• Ensure the timely and accurate execution of day-to-day project requirements, including handling information requests and inquiries, advising visitors, scheduling meetings, and supporting the completion of project documentation, among other related tasks.
• Support the programme team in coordinating activities, including trainings, kick-off and programme review meetings, field visits, and internally and externally organized workshops. This role will also include taking meeting notes for those meetings/workshops attended, preparation of materials for programmatic meetings, and compilation and distribution of meeting minutes and relevant information.
• Organize and coordinate visits by donors, government authorities, country team members, or headquarters staff.
• Liaise regularly with staff in other departments, field offices, consultants, partners, and other external contacts to ensure effective information flow and timely actions.
• Maintain an effective filing system to include key correspondence, organization/project reports, financial information, and other relevant documents.
• Be responsible for day-to-day project correspondence, information sharing, ensuring that appropriate follow-up actions are taken on behalf of the PMU.
• Maintain records and track the status of action points arising from Project Steering Committee, Technical Working Group, and other BORESHA-NABAD meetings.
• With support from DRC Administrative Unit, make logistical arrangements for programme staff and guests, flight bookings, and accommodation.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

• Minimum 1 years of relevant programme and/or administrative experience is required. Previous work experience with local partners will be an added advantage.
• Good knowledge of Project Management and Support is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
• Ability to perform a variety of standard tasks related to programme support , including screening, and collecting of project documentation, project data entering, filing, provision of information.
• Flexible, with ability to work handle multiple tasks and meet strict deadlines.
• Strong planning, organization, and problem-solving skills with ability to work hands-on, independently, and within team in a difficult work environment.
• Strong communication (written & spoken) and interpersonal skills.
• Ability to work cooperatively with staff from diverse cultures.

Education

• A Diploma or University Degree in Social Sciences or any other related degree

Please submit your application and CV in English no later than December 30th, 2024.

DRC only accepts applications sent via our online-application form on www.drc.ngo under Job / view vacancies

Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Reporting Line: Chief of Party

Duty station: Nairobi, Kenya

Availability: January 2024

What we offer
Contract: One Year. Salary and other conditions are other conditions are offered in accordance with DRC’s Terms of Employment for Employment band I - Non Management

Languages:
• Fluent in spoken and written English, Kiswahili and any of the local languages ( Somali or Borana)

Location: Nairobi, Kenya