The main purpose of the Senior Accounts Payable (AP) Accountant role is to drive day to day AP operations in the Service Delivery Centre (SDC) Warsaw with a focus on efficiency and accuracy. This position is ideal for a finance professional experienced in GBS or shared services settings and well-versed in AP processes, including invoicing, 3-way matching, accruals, month-end closing, and vendor query management.
Requirements:
Bachelor’s Degree in finance, Accounting or Business Administration
3+ years of progressive experience in Accounting and Invoice Processing
Experience in transition of accounting process will be a plus
Another European language will be a big plus
Experience with D365 will be a plus
In-depth knowledge and understanding of various types of invoices, including complex scenarios.
Demonstrated experience in the utilization of advanced technologies for AP processes
Profound understanding of applicable tax regulations as an integral part of Invoice Processing, including handling complex tax issues
Proven expertise in managing invoices and vendor relationships, with experience handling high-value vendor accounts
Exceptional proficiency in core financial systems (e.g., ERP), with the ability to optimize system capabilities
Comprehensive understanding of internal controls, compliance, and experience implementing control frameworks in AP operations
Prior experience in a supervisory capacity is preferred for this senior role
Proficiency with Microsoft Office and experience of D365
Fluent in English; other language competencies welcomed, especially Polish
Strong analytical skills with attention to detail
International mindset
Proactive
Strong team player
Willingness to learn
Ability to build and establish a good working relationship with colleagues
Responsibilities:
The responsibilities as Senior AP Accountant include:
Lead execution of invoice processing
Ensure timely completion of all period-end activities
Support with internal and external audits
Manage vendor queries
Mentor junior accountants
Operational Responsibilities
Ensure delivery of services in alignment with established controls, policies, and procedures and within agreed SLA
Oversee vendor invoice and reminder processing, ensuring accuracy and timeliness
Clear open items in vendor accounts for meticulous record-keeping
Take leadership in AP period-end processes and reconciliations, upholding financial accuracy standards for all geographies
Oversee liaison with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and support in any escalated queries and/or discrepancies that may arise
Lead creation of standard and non – standard report preparation and circulation to stakeholders
Other responsibilities
Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
Ensure timely identification and reporting of risks
Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
Ensure a ‘partnership approach’ to develop strong relationships with other working groups
Handle vendor inquiries, addressing their questions and concerns professionally
Proactively resolve vendor issues and exceptions, fostering positive vendor relations
Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind
Actively assist junior staff in achieving and sustaining performance levels in accordance with established standards
What we offer:
A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
Wide variety of projects and tasks, ambitious goals, and independence in achieving them
Flexible working conditions – Hybrid work model
Modern office in a convenient location, in the centre of Warsaw
#LI-GNGroup
Location: Brain Embassy, Warsaw