Logistik / Logistic Delegate

Dansk Røde Kors

Fuldtidsjob
Udlandet (øvrige)

NB: jobopslaget vises i sin fulde form som PDF-fil.

Job description Job title: Logistics ERU Systems Member Unit/dept/delegation: Reports to: Logistics and Resource Mobilisation Department ERU Team Leader Responsible for: Management and supervision of locally employed staff Purpose: To participate in BRCS Logistics ERU operations, ensuring the full commodity tracking system, from acknowledgement of receipt through to consolidated stock issue reports. An ERU Logistics team will normally be activated on the request of a FACT Team Leader and will form part of a larger emergency relief intervention. Standard Operating Procedures for Emergency Response Units as agreed to by the deploying National Society apply. Key tasks and responsibilities: Tracking: 1 . Establish operating procedures to provide notification of incoming consignments to appropriate functions. 2 . Establish operating procedures to receive confirmation of delivered consignments, to include the means to determine exact consignment contents in the absence of other documentation. 3 4 . To establish, operate and maintain the Federation Commodity Tracking System (CTS) . To acknowledge receipt of consignments (including shortages, damage etc.) to appropriate functions, in-country, Geneva and NatSocs as appropriate. 5 6 7 8 9 . In conjunction with the ERU Team Member, maintain up-to-date inventory reports for items held in the warehouse(s) or other locations, making such reports available to other functions as necessary. . In conjunction with the ERU Team Member and relief delegates, verify and input distribution data and provide consolidated distribution reports as required. . Contribute to developing the CTS and any other associated systems in conjunction with the Federation Logistics department. . As appropriate, assist with the selection and recruitment of local staff; their training in the use of CTS and their supervision and management. . Oversee and ensure careful filing of all contracts signed by the Logistics ERU. Finance: 1 0. Responsible for establishing and managing the cash book system. 1 1 1 1. Responsible for monitoring budgets, in support of Team Leaders overall management of the budget. 2. Responsible for establishing and managing the petty cash and working advance systems. 3. Act as contact point for team finances and liaison point for Finance department of the Team Leader and deploying member’s National Societies. 1 4. Responsible for compiling financial reports from the Logs ERU for IFRC Finance, and the deploying NS finance departments. General: 1 5. Contribute to narrative reports from the Logs ERU for the FACT Team Leader, Federation, NS and other parties. 1 6. Perform any other related duties or responsibilities that may be assigned by the Logs ERU Team Leader, such as manual handling of stock in warehouse. 1 7. Assist, as required, in training courses and workshops organised by the Federation and other NatSocs. 1 8. Uphold the fundamental principles of the International Red Cross and Red Crescent Movement and work within equal opportunities policy. Duties applicable to all staff 1 2 3 . Establish and ensure effective working relationships with the other ERUs and RC partners. . Ensure effective working relationships with National Society counterparts and leadership. . Ensure effective working relationships with technical and service departments at regional level and the Federation secretariat Geneva. 4 . Adhere to the Code of Conduct. ERU Systems Member Job Description 2 Person specification Required Preferred X General In good mental & physical health – ability to cope with stress and long working hours in emergency relief situations Qualifications Logistics ERU training (Modules A, B and C) X X Experience Minimum 2 year’s work experience, ideally within the RC/RC movement, and experience of traveling or working in developing countries Experience of working as part of a team X X X X X X Experience of preparing and managing budgets Ability to collate and produce financial and narrative reports Experience of working in an emergency situation Experience of warehouse administration Experience of book keeping and budget monitoring Skills IT literate to intermediate level (MS Word, spreadsheets, email) and basic knowledge of X databases. Strong numerical aptitude Languages - Intermediate Berlitz level 5 English (other Federation languages desirable) X X Valid international driving licence (manual gears) X X Core competencies - a strong degree of competence in Commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; proactivity; solution focused; decisiveness; accountability; teamwork; interpersonal skills; resilience Management competencies - a strong degree of competence in Planning; management of resources; training; monitoring; supervision and control; reporting; communication; networking; management of self; management of others; inspiring others; flexibility; adaptability; and ability to work cross culturally X X Availability Minimum deployment of 1 month at 24 – 48 hours notice (maximum deployment 4 months). Willing and able to attend mandatory training Hiring manager’s name Job title Signature Date ERU Systems Member Job Description 3 Job description Job title: Logistics ERU Team Leader Unit/dept/delegation: Reports to: Logistics and Resource Mobilisation Department FACT Team Leader (while present), or Appointed IFRC Delegate HoD (In absence of above) Federation Logistics Co-ordinator – for technical issues CC to Deploying NS Desk Officer Responsible for: Purpose: ERU Team Members and the management of locally employed staff To provide effective leadership and management of ERU team members and coordination of the activities carried out by the Logistics ERU. Standard Operating Procedures for Emergency Response Units as agreed to by the deploying National Society apply. Key tasks and responsibilities: 1 . Manage the safe reception, storage and distribution of relief consignments, recording movements and reporting on goods. This may include : • • • Managing airport operations: receiving, un-loading, clearing and transporting relief goods Managing port operations: receiving, un-loading, clearing and transporting relief goods Managing warehouse operations, including sourcing and contracting existing warehouses, erection of temporary warehouses, implementation and maintenance of all warehouse systems including security and provision of stock level and stock movement data • Provision and management of transport of relief materials as determined within the Relief Plan of Action • • Implementing fleet management for all vehicles within the relief operation Conduct procurement as required and as specified by the FACT Team leader / IFRC Logistics Coordinator in accordance with ERU SOPs • • Ensure appropriate document handling, stock management, performance figures and financial recording systems are established and maintained Train and develop the necessary skills for National Society counterparts and/or others to facilitate the handover of the Logs ERU tasks 2. Provide appropriate supervision, guidance and support to the members of the ERU team to ensure activities are well co-ordinated and performed to a uniformly high standard. 3 . Continually evaluate the size and composition of the Logs ERU team and make necessary recommendations to amend the team according to current and forecasted requirements ERU Systems Member Job Description 4


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Fuldtidsjob
Udlandet (øvrige)
Produktion, Logistik & Transport
Samfundsvidenskab
Økonomi & Revision
IT - Software
Indkøb
Ledelse & Planlægning
Teknik
Transport & Logistik
Økonomi & Forvaltning



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