Archives & Digital Asset Management Assistant

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BIG is a group of 700+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars! While we are led by a group of expert partners, directors, and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in and to give form to our future one project at a time..

We are dedicated to creating and maintaining a cool workplace where we want to be and we continuously work at becoming better and better at what we do.

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Archives & Digital Asset Management Assistant

BIG seeks an Archives & Digital Asset Management Assistant to collect, upload, curate, and tag digital assets in OpenAsset, BIG’s digital asset management system alongside the Archivist, IT, Communications, Business Development, and Design departments. The candidate will communicate with BIGsters in all offices to acquire files in a timely manner, tag with accurate metadata, and execute special projects to enhance the usability of the platform. The candidate will also contribute to establishing and documenting protocols for metadata schema and content standard, fielding user feedback, and training. The Archives is also responsible for maintaining the inventory and physical care of the 3-dimensional models both on- and off-site and establishing best practices in the NYC office.

The ideal candidate is detail-oriented, organized, and an effective communicator with a strong understanding of managing digital assets and paper/artifact archival materials according to professional practice. This position is based in NYC with remote supervision from the Archives Manager in BIG’s Copenhagen office.

Desired Skills and Qualifications:

• A degree(s) in Library & Information Science, Archival Management, Digital Asset Management, Architecture, or equivalent degree/professional experience
• 1-2 years’ experience working with digital asset and/or content management tools
• Knowledge of archival standards, digital standards, and collections management
• High level of comfort and understanding of various digital file formats and Adobe Creative Suite
• Understanding of the design-built environment; familiarity with diagrams, drawing types, building characteristics and concepts.
• Excellent attention to detail, highly organized, and experience working on discrete projects
• Experience supporting or implementing new processes and systems
• Excellent interpersonal skills and ability to work both independently and as part of a team
• Exceptional oral and written communication skills, great listener, diplomacy skills, tact, and sensitivity
• Skilled at creating a collaborative approach across all departments and teams
• Ability to balance multiple priorities and work flexibly
• Fluent proficiency in English; Danish and Spanish is a plus

Responsibilities include:

• Work directly with archivist, stakeholders, and vendor to maintain standards and workflows of the digital asset management system
• Contribute to best practices and provide quality control for all metadata, tagging, and filenaming to ensure accuracy and consistency
• Work with archivist and stakeholders to create taxonomies within digital asset management system
• Communicate system issues and bugs to vendor
• Collect, upload, and tag digital assets
• Contribute to documentation, cataloging, and user manuals
• Assist with user training
• Maintain model archive inventory and description on- and off-site
• Other Ad hoc projects as needed

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work, and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.