Grants Management Coordinator, oPt

Grants Management Coordinator, oPt

Who are we?
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Overall purpose of the role
Under the management of the Head of oPt Operations, the Grants Management Coordinator - in close cooperation with the sectorial Technical Coordinators and the Regional Business Development Coordinator – is responsible for fundraising, grants management, and for relevant aspects of project cycle management for DRC Program in the occupied Palestinian territory (oPt).

Duties and Responsibilities
Fundraising:

• Work with the Regional Business Coordinator, the Head of oPt Operations and Technical Coordinators to identify relevant opportunities for resource mobilization;
• Maintain an updated donor engagement mapping (including both institutional donors and private fundraising opportunities)
• Proactively identify fundraising opportunities, coordinate and contribute to the development of high-quality products for donor engagement (e.g. case studies, unsolicited concept notes, etc.)
• Lead on the planning and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes
• Support in the identification of and preparations for donor engagement opportunities beyond application to open calls for submissions (including development of donor engagement plans, unsolicited concept notes, etc.)
• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
• Liaise with relevant government agencies
• Serve as the primary focal point for donors and partners on all grants related issues

Grants Management & reporting:

• Maintain and update DRC’s Grants Management systems (SharePoint and Dynamics).
• Lead on the rollout or strengthening of Grants processes and systems, including SOP and tool development.
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
• Monitor compliance and adherence to contractual obligations with donors.
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions, in coordination with the Partnership Coordinator and DRC’s strategic partners
• Coordinate with donors and/or HQ/MERO focal points on any project changes or requests for modification.
• Handle donor communication when they pertain to specific awards – i.e. submission, contract negotiation, implementation follow-up, etc.

Project cycle management:

• Schedule kick-off and regular follow-up meetings for new grants and ensure adequate project management tools and processes are in place at the start of new grants.
• In close collaboration with the Partnerships Coordinator, ensure timely collection of updates from strategic partners on the progress against active grants, escalate possible issues, and identify appropriate solutions, when required

Capacity sharing and technical support to strategic partners:

• Support DRC’s strategic partners through capacity sharing on proposal development, reporting, and fundraising
• Identify relevant fundraising opportunities for DRC strategic partners and provide technical support to proposal development to ensure high-quality submission
• Any other task agreed upon with the line manager

Experience and technical competencies:

• At least 5 years' experience in proposal, project, or programme development, reporting, or grants management in an INGO
• Excellent knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully applying for institutional donor funding and leading on resource mobilization through foundations and global donations
• Previous proven experience in programmes implemented through local partners or in remote management
• Proven experience in capacity building and training of national staff and local partners
• Ability to design, develop and implement processes
• Excellent computer skills, including Microsoft office

Languages

• Fluency in written and spoken English

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education:

• Degree in relevant subject e.g. Social Sciences, International Development, or equivalent work experience.

We offer
Contract length: 6 Months with possibility of extension depending on funding availability

Position Band: This position will be placed at NoN - Management band (G1)

Start date: November 2024

Duty station: Ramallah/Amman

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates or Nationals. For questions regarding the vacancy please contact [email protected]

Application process
Interested to apply? All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: October 06, 2024

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Department: , Amman

Location: Ramallah / Amman

Application deadline: 06 Oct 2024