Opslag hos Wood Thilsted

Project Administrator

Wood Thilsted is designing the global transition to green energy. Together, through unmatched engineering and the very best teamwork, we can shape a brighter future for our planet.

We’re offshore wind engineering experts, and we want you to join us. Our engineering helps speed the transition towards a greener planet, with the wellbeing of our employees being every bit as vital. People and the planet go hand in hand – we’re in business to look after both. We support projects throughout Asia, North America, and Northern Europe, with continued growth foreseen. We currently employ a staff of over 200, most based in UK or Denmark but also from offices in Poland, Taiwan, Japan and US with continued growth foreseen in the near future.

As a company, we strive for two things: technical excellence and providing the best overall value to our clients. As a culture, knowledge sharing, mutual trust, and a great social atmosphere is key. Wood Thilsted is a truly exciting company to work for, something we’re most proud of.

As part of our growth strategy, we are now looking for a Project Administrator in our Copenhagen office, who wishes to join an international and fast paced company.

About the Project Administration team: The Project Administration team aims to coordinate Project Support across the company. By creating, maintaining, and improving standard project documentation, tools and processes, we enable Project Managers (PMs) and the wider project team to focus on their innovative work and achieve excellence in delivery​.

There are three main areas of responsibility that we cover:

• Project Support
• Process implementation & improvement
• Wider company support

Your key areas of responsibility

1. Project Support:

• Document Control – Preparing and processing incoming and outgoing project transmittals between Wood Thilsted and its clients, often through client specific document management software. Processing any Interface Requests and Technical Queries through client specific document management software. Ensuring all deliverables adhere to our Quality Management System, which is certified against ISO 9001.
• Managing project email accounts – actioning incoming tasks, archiving completed items and ensuring project calendars are up-to-date.
• Maintaining key project documentation – creating and updating project management documents such as Master Document Registers, action trackers, risk registers etc.

• Updating Project Management Software – liaising with Project Managers and Work Package Leads to update: fee estimator, project scheduling, project resourcing.
• Generating & presenting key project data/information– using our Project Accounting software to produce reports and extracting data from trackers and registers to be fed into regular client progress reviews.
• Project Cost and Invoicing – Assisting Project Managers with cost tracking, project budget updating, invoicing, liaising with Finance team in clarifying client finance and expense queries.
• Resource Management Support – Supporting the Department Heads, Team Leads and Project Managers with ad hoc tasks such as managing the requests from the project team.

2. Process implementation & improvement:

• Creating generic, or project specific processes – either independently, or in collaboration with the wider team, ensuring all processes are in alignment with key company and/or client requirements. This may involve creating flow diagrams on Visio, and/or writing out procedures in Project Management Plans.
• Reviewing existing processes – identifying improvements by making processes more efficient, automated, and easy to follow.
• Creating & updating templates & tools – using Microsoft Office (Word, Excel, PowerPoint), and interactive SharePoint apps such as Planner, Lists and Power Automate.
• Knowledge sharing and ongoing support – present new processes, tools and improvements to fellow colleagues or project team members, delivering ongoing support and feedback.

3. Wider company support:

• Quality Support – Supporting the quality manager with ad hoc tasks, such as updating the Non-Conformance and Client Feedback logs with incoming items from the quality mailbox and contacting PMs about Quality related requirements.
• Company Changing Initiatives – Supporting the wider company with internal change initiatives which includes maintaining the latest project management processes and tools up to date as well as supporting the tendering and legal teams with ad-hoc requests.

About you:

• 1-2 years of previous Project Administration/Support and/or Document Control experience within a fast-paced team environment
• Excellent organizational and communication skills (written and oral)
• Outstanding time management skills
• Good working knowledge of Outlook, Word, PowerPoint & Excel, Dropbox and SharePoint.
• Good working knowledge of Project Management fundamentals
• Previous experience of using Project Management software to a reasonable level

As well as willingness to:

• Task ownership
• Ability to manage multiple demands, prioritize & keep stakeholders informed
• Ability to work under pressure/meet deadlines
• Ability to work without supervision and to use own initiative
• Ability to work effectively as a member of a team
• Willingness to learn more

In return we offer you excellent opportunities to influence your daily work, develop new competences and work on interesting projects. At Wood Thilsted, we care about our people, and we are committed to a brighter future. We have defined our set of values and behaviors that are at the heart of everything we do. Our work environment is a place where everyone can be themselves and be their best. We are result-orientated and innovation-driven at a high professional level and with excellence in delivery. Besides this we also offer competitive compensation and flexibility in working hours.

In case of any further questions, please reach out to Phani K, Talent Acquisition Specialist at [email protected]

Apply: Please apply through Careers where you will have the opportunity to upload a CV and enter your details for consideration. You can read more about us by visiting our website or our LinkedIn page for the newest updates.

You can read about our Privacy Policy on our website here. Wood Thilsted is an equal opportunity employer and is committed to creating an inclusive and supportive environment for all employees.