Personal Assistant to COO (Chief Operations Officer)

We are looking for an experienced Personal Assistant to ECCO’s recently appointed COO. This position offers a great opportunity for individuals with exceptional service skills and a strong ability to coordinate calendars, tasks, activities, and events in an independent and professional manner.

You should be able to quickly earn trust, demonstrate a strong sense of ownership, and communicate effectively with individuals at all levels. Strong attention to detail, organizational skills, priority management and professionalism in handling confidential information are essential, as is integrity and discretion when working both with internal and external stakeholders.

In this role, you will manage confidential information with professionalism and interact regularly with senior executives. Key responsibilities include managing administrative workflows and coordinating tasks efficiently, overseeing a complex calendar by planning and coordinating meetings, preparing and handling presentation material, coordinating domestic and international travel, a wide range of other day-to-day tasks.

Your workplace will be in Bredebro, with the expectation to be in the office most of the days, and there will be very limited travelling.

The job
In this role, you will report to and support the COO, ensuring a smooth, effective and well-organised working day and agenda. It is expected that you are able to meet tight deadlines and juggle multiple critical requests while maintaining flexibility. You will understand business priorities, demonstrate the ability to proactively anticipate needs and be solution-oriented. You will work alongside other PA’s and EA’s within the organization to drive best practices and cross collaboration of efficiencies.

Your tasks will include:

• Being in charge for the administration and preparation of the COO’s agenda, travels, assignments, and ad-hoc tasks.
• Transcribe and revise documentation including, but not limited to, drafts, proofreads internal and external, e.g. correspondence, memos, flyers, agendas, meeting minutes, policies, etc.
• Prepare and manage internal information for relevant stakeholders, handle invitations, organize meetings (including agenda, invitations, materials, catering, and room arrangements), and ensure thorough follow-up.
• Coordinate corporate travel for key stakeholders (itineraries, hotels, transport, prepare program, or liaise with local business unit/host where required), other practicalities incl. visa applications etc.
• Various ad hoc support to the COO (company car (service, etc.), greetings, passport, various memberships, etc.).
• Various other ad hoc tasks.

Your profile
You are an experienced and mature person, who can navigate at an executive level and with a high degree of discretion and confidentiality. You are recognised as a proactive person, who can effectively plan, manage multiple tasks, prioritise, execute and follow-up in a proactive and timely manner. It is natural for you to take ownership and deliver with high diligence.

Your professional experience includes at least 5 years of experience as a PA, EA, or Secretary for senior executives in large international organizations, where you have gained solid experience and we believe you:

• Have an Education on Bachelor’s level.
• Have experience with managing emails and calendars, coordinating meetings, preparing presentations, making travel arrangements and more.
• Have a flair for numbers and budgets.
• Are good business understanding and good stakeholder management.
• Are fluent in both written and spoken Danish and can communicate effortlessly in English at a business level, both written and spoken.
• Are familiar with IT and an experienced user of the Microsoft Office suite.

Ready to Take on New Challenges?
We are conducting interviews on an ongoing basis, so don’t wait – apply today!

CREATE THE FOOTPRINTS OF TOMORROW

At ECCO, you become part of a meaningful, developing and multicultural workplace. You join a global family of more than 23,000 people who are proud to create the footprints of tomorrow.

Headquartered in Denmark, we are a family-owned company that offers international opportunities. Our offices and facilities have an informal culture and relaxed dress code - our shoe code is slightly stricter.

Join us and we guarantee lifelong learning - the speed of progress is up to you. So, if you´re curious, passionate and ready to make an impact, you´ll fit right in.

AT A GLANCE
Department Administration
Location Bredebro (Denmark)*
Advertised 13. November 2024
Deadline 11. December 2024