Administrator - Equipment & Services

Job Description Summary
The Admin Support is responsible for ensuring that the specified scope (equipment & services) is completely delivered safely at the required location and at the right time as per contractual requirement.

Job Description
Background:
Grid Solutions is serving customers globally with over 20,000 employees in around 80 countries. Grid Solutions equips 90% of power utilities worldwide to bring power reliably and efficiently from the point of generation to the end power consumers.

Grid Solutions offers advanced products and services ranging from power electronics, high voltage equipment, automation & protection, software solutions to projects & services. As part of Projects & Service, GS provides Turnkey Projects & Consulting, Electrical Balance of Plant, HV substations and maintenance & asset management.

The Admin Support is responsible for:

• Raising purchase orders for equipment & services on SAP operating system.
• Ensuring that delivery schedules & progress reports are received from the suppliers in the correct form at the correct time. Admin Support shall review the report and further provide his/her comments.

• Leading kick off meeting with suppliers to define the co-ordination procedure for expediting.
• Actively supporting Project Management, Service/ Construction and Engineering discipline for expediting of critical documentation.
• Expediting suppliers for progress of equipment/services allocated for his/her scope including coordination with internal disciplines to meet the project on-time deliveries & provide feedback to project team.
• Progress visits at supplier’s premises when necessary.
• Plan vs. actual comparative analysis of project planning, provide progress to project Team.
• Working with the suppliers to overcome delays with a concurred mitigation plan.
• Ensuring equipment is delivered safely, on time, to the correct location & in line with relevant incoterms
• Supporting Sourcing team/Project Procurement & Logistics Manager (PPLM) for claim management in case of supplier delays to contractual date.
• Ensuring Goods Receipt (GRN) completion within SAP system and ensure it reflects accurate on time delivery (OTD).
• Following all relevant processes, procedures & company quality policy.

Performance Measurement:

• On-time complete delivery of specified material / package as per PO.

• Accuracy and timeliness of reporting.
• Adherence to the global processes and IT Tools for expediting,
• Works as per GE’s the spirit & the letter Integration.

Desired Profile & Experience:

• At least 5 years of relevant experience is required.
• Bachelor’s degree in Engineering beneficial, but not essential.
• Proven knowledge of the products being procured.
• Basic knowledge of Quality.
• Basic commercial awareness.
• Basic knowledge on planning and scheduling associated with the production.
• Languages: fluent in written and spoken English
• Knowledge of local language in the country of employment is considered as an advantage.
• Pro-active and problem-solving attitude.
• Networking and communication skills
• Organizational skills including prioritization and resource deployment.
• Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers.
• Flexible with travels.

Additional Information
Relocation Assistance Provided: No