AP Accountant

The purpose of this position is to perform efficient and accurate AP accounting activities within designated geography. The position requires a finance professional with preferably prior experience of working in GBS or shared services organizations understanding Accounts payable processes related to invoicing, 3-way match, accruals, managing month-close activities, vendor query management and interpersonal skills that can coordinate the accounting activities in scope for the SDC Warsaw and ensure:

• Execution of invoice processing
• Timely completion of all period-end activities
• Support with internal and external audits
• Follow-up and support to vendors

Requirements

• Bachelor Degree in Finance, Accounting or Business Administration
• 3+ years of experience in Accounting and Invoice Processing
• Knowledge and understanding of the various types of invoices
• Demonstrated experience in the usage of various technologies for AP processes
• Understanding of applicable taxes as part of Invoice Processing
• Experience with invoice and vendor management
• Fluency in core financial systems (e.g. ERP)
• MS Office, knowledge and experience of D365
• Fluency in English. Other language competencies welcomed depending on selected location
• Understanding of internal controls and compliance
• Respect for timelines
• Delivery focus
• Global mindset
• Attention to detail

Responsibilities

Operational Responsibilities:

• Responsible for document receipt (invoice/credit notes) and retrieval through centralised mail-box and liaise with vendors for any invoice discrepancies
• Process invoices via OCR from the respective geographies - both PO based and non-PO based according to the applicable regulations and to the SLAs
• Review results of scanning exercise to ensure all invoice-related details have been captured clearly and correctly
• Review invoices for country-specific VAT requirements to ensure proper accounting
• Conduct manual indexing for invoice-related information that was either not collected by the Scanning Tool or was collected incorrectly / unclearly
• Verify exceptions to 3-way match, route mismatched invoices to relevant stakeholder for resolution and post after appropriate resolution
• Ensure the timely processing of assigned invoices within the agreed SLA
• Execute vendor advance payment if required and monitor open vendor advances
• Initiate and coordinate month-end and period-end closing processes for the respective geographies
• Liaise with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and handle any queries or discrepancies that may arise
• Conduct accurate and timely vendor account balance reconciliation for the respective geographies
• Support in standard and non – standard report preparation and circulation to stakeholders
• Obtain vendor balance confirmations and perform account reconciliations

Other Responsibilities

• Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
• Ensure timely identification and reporting of risks
• Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
• Ensure a ‘partnership approach’ to develop positive relationships with other working groups
• Support vendor query management
• Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind

The offer

• A full pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
• An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
• On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
• Wide variety of projects and tasks, creative goals, and independence in achieving them
• Flexible working conditions – Hybrid work model
• Modern office in a convenient location, in the center of Warsaw

Join us in bringing people closer
GN brings people closer through our leading intelligent hearing, audio, video, and gaming solutions. Inspired by people and motivated by innovation, we deliver technology that enhance the senses of hearing and sight. We enable people with hearing loss overcome real-life challenges, improve communication and collaboration for businesses and provide great experiences for audio and gaming enthusiast.

We hope you will join us on this journey and look forward to receiving your application.

#LI-GNGroup

Location: Brain Embassy, Warsaw