NSS Project Coordinator - Instrument Acceptance

Reference number ESD-57597

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The European Spallation Source is one of the largest science and technology infrastructure projects being built today. The project includes the most powerful linear proton accelerator ever built, a five-tonne, helium-cooled tungsten target wheel, state-of-the-art neutron instruments, a suite of laboratories, and a data management and software development centre. It is a brand-new Big Science organisation and we are building it from the ground up.

We are now looking for an NSS Project Coordinator for the NSS Planning & Coordinator Group.

About the role:
We are now looking to appoint a NSS Project Coordinator, working primarily as “Neutron Instrument Acceptance Review Lead” for the Neutron Scattering Systems (NSS). The position is a 3-year temporary position within the NSS Planning & Coordination Group (NPC). NSS is responsible for the construction and commissioning of 15 neutron beam instruments, and a substantial part of the scope is delivered by in-kind partners from the member states. The NPC group is responsible for providing coordination and planning support of the full NSS project, in particular within the areas schedule, change control, reviews for TG3/TG4/TG5 as well as support in the areas Conventional Safety and Radiation Safety.

In this role you will Coordinate the work related to managing the documentation for TG5/SAR (Site Acceptance Review) for all the 16 Instruments and managing the reviews themselves. You will work closely with NSS management, all the Instrument teams and with documentation engineers / technical writers.

The primary function of this role is to drive the work related to TG5/SAR documentation, and to ensure that the Instruments are ready for their TG5/SAR. There is a project team set up, and this role is a project lead role where you will assign tasks and priorities to the project team consisting of about 5 persons (but expected to include more resources shortly). The team is to assess readiness of Instrument TG5/SAR documents, and to check completeness and to do validation of the SATs. You will be a key role in the team that will be working dedicated with Instrument TG5/SARs

This position requires good knowledge of the ESS IK set up, and experience from working within ESS is a big advantage. Skills in project coordination and/or leadership is key, as you need to work with priorities and deadlines for the group, and there will be multiple Instruments worked on in parallel. The first and most important goal for this group (and for you as the Project Coordinator) is to have all the Tranche 1 instruments ready for Beam On Target (Oct 2025), which means TG5s/SARs in Q2 2025.

This is a mission critical role for ESS and it represents a great opportunity for an experienced ESS staff member to support the neutron instruments in becoming operational at ESS. We are looking for someone who is highly capable of leading people and that have a good understanding of ESS and Neutron Instruments, working with a systematic approach and who can also collaborate with various divisions at ESS to develop safe working practices for commissioning and operation.

About you:
For this role, we are looking for someone with scientific/engineering education, strong in project coordination and working with people. We attach great importance to personality and attitude, so we're looking for a real team player: Someone who is sociable, has excellent communication skills, who likes to collaborate with different people and who is committed to helping this exciting project to realise its full potential. We need a hands-on self-starter who is able to work in a structured, orderly, responsible and – most importantly – safe way.

To thrive with us in the NSS Planning and Coordination team, you need to be driven, responsive and good at spotting both problems and opportunities. You are a highly motivated person, with an eye for Project coordination who isn’t afraid to get your hands dirty.

Qualifications:

• Master degree in Scientific area strongly preferred, and beneficial with a PhD
• Several years of experience from research facility or similar organisation
• Beneficial with experience from working with In Kind partners within Europe
• Extensive experience from large Projects, working with schedules and priorities
• Ability to work in (and lead) team with people of a variety of disciplines in an international collaboration.
• Strong problem-solving abilities and good interpersonal skills.
• Excellent oral and written English skills

What ESS will offer

• an opportunity to contribute to the future of neutron science
• a workplace full of creative individuals and people from all over the world
• a challenging, exciting, and fast-paced work environment
• market competitive compensation that is individual and differentiated according to role, responsibilities, individual skills, abilities, and achievements
• benefits including 30 days of annual leave as well as more than 10 days of public holidays and company days off or days with limited working hours, flexible working arrangements, and a focus on work-life balance.
• where applicable, relocation support and allowances may be available.

Duration & Location
The position is a fixed-term position of 3 years and the workplace will be situated in Lund, Sweden.

Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on “apply” and following the instructions. Note that we only accept applications via the ESS website or ESS intranet. Internal candidates are encouraged to apply through the intranet. We accept candidates into the recruitment process continuously, so please do not hesitate to apply. This position will remain open until a suitable candidate has been found.

Certain roles at ESS require health and safety checks and/or security clearance procedures, which will be performed as part of the recruitment process.

For further information regarding the position, please contact Sofie Ossowski, Line Manager, [email protected].

For more information about the recruitment process, please contact Kathryn Quaak, HR Officer, [email protected].

We look forward to receiving your application soon!

URL to this pagehttps://europeanspallationsource.se/careers/vacancies?rmpage=job&rmjob=1770&rmlang=UK

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