Finance Officer

About DRC
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities. DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role:
The purpose of this position is to support the County Office Finance department by ensuring compliance with donor regulations as well as DRC internal policies and procedures and provide support to the management teams as required

Responsibilities:
Accounting/Finance/Internal Control

• Timely review and processing of payments to service providers by ensuring payment requests are properly supported with:
  • Proper Authorization as per IDRA
  • Adequate supporting documentation with evidence of receipt of the goods and services by suppliers/beneficiaries
  • Adherence to approved budgets.
  • Proper Coding (Project Number, Budget line)
  • Adherence to National law requirements, Compliance with DRC Internal Finance/Procurement procedures, and donor regulations
• Ensure archiving and uploading of payment documents into DRC Dynamics and relevant SharePoint folders.
• Responsible for development and review of the Shared Support Services budget and spend report while offering the variance analysis on monthly basis
• Ensure appropriate suppliers reconciliation is done in liaison with the supply chain officer
• Responsible for uploading NHIF, HELB, NSSF, NITA, PAYE statutory deductions into the appropriate portal and ensuring remittance is done by the statutory due dates.
• Support the Finance Coordinator in the review of DRC Dynamics journals for completeness of supporting documents before approval.
• Monitoring Country office Staff Vendor and ledger Accounts to ensure one Advance is taken and accounted for at a time.
• Perform Month-End Closure (MEC) processes in DRC Dynamics in accordance with the DRC MEC guidelines in the areas of Expense Accounting, Bank, Vendor, Receivables, and relevant Ledger Accounts reconciliation.

Treasury Management

• Responsible for monitoring the liquidity position of the country office to ensure sufficient cashflow to meet support services unit needs.
• Ensure timely processing of monthly cash requests on need basis.

Compliance & Reporting

• Support in DRC Kenya statutory audits, donor project audits and expenditure verification exercises by:
• Availing the required information and documents
• Sharing with the relevant staff on their participation
• Responding to questions raised through Audit focal points.
• In consultations with the Finance Coordinator, Finance Manager and Head of support service, make regular technical support field visits on compliance for both DRC field offices and partners.
• Support the development of new proposals by generating financial information for budgeting and ensuring CO operating costs are adequately budgeted.
• Support with review of both DRC donor & Partner financial reports.
• Act as the DRC focal point on all statutory remittance and compliance matters with KRA, HELB, NSSF, NHIF.
• Any other duties as agreed with the FM/HoSS

Experience and technical competencies:

• Minimum 2 years of relevant work experience in financial/accounting field
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Advanced English proficiency
• Experience in working in NGOs

Education

• Bachelor’s degree in business management (Accounting Option)
• Certified Public Account (CPA) qualification, Part TWO

Language:

• English – excellent written and verbal skills
• Swahili – excellent verbal skills

Key stakeholders:
Internal Stakeholder: Programme Staff; Field Finance Staff

External:

• Government authorities
• Auditors
• Implementing partners
• Banks
• Donors

About you:
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Conditions
Contract: One-year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
Availability: January, 2025
Duty station: Country Office. Nairobi

Application and CV:
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.
Please submit your application and CV in English no later than 27th December, 2024
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, Female candidates and those from minority groups are strongly encouraged to apply.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

Department:

Location: Nairobi