Executive Assistant to Global Head of Technology

Location:
Vaesteras, Vastmanland County, Sweden

Job ID:
R0068869

Date Posted:
2024-12-19

Company Name:
HITACHI ENERGY SWEDEN AB

Profession (Job Category):
Administration & Facilities

Job Schedule:
Full time

Remote:
No

Job Description:
The opportunity
We are looking for an Executive Assistant to support our Global Head of Technology.

You will become the right hand of our Global Head of Technology and provide executive support to maintain a high level of leadership – a central and important part of our Technology development journey.

You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with partners, other departments and teams at Hitachi Energy both locally and globally.

How you’ll make an impact

• Main task is to manage professional and personal service support and scheduling for the including agendas, mail, email, calls, travel arrangements, and other company logistics
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Arrange internal/external events, for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
• Organize team communications and plan events, both internally and offsite
• Perform administrative and management support, such as Minutes of Meetings (MoM), preparation of presentations, spreadsheet creation and maintenance of administration systems
• Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
• Research, compile, verify and analyze information and issue special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow-up

Your background

• Experience in administrative role reporting directly to upper management
• Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
• Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
• Great written and verbal communication skills, in English and Swedish
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• It is a merit to have knowledge about and experience of working in our business systems.
• Experience developing internal processes and filing systems is also a plus

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

Work location is Västerås, Sweden.

More about us
Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.

Recruiting manager Björn Jacobson, [email protected], will answer your questions about the position. Union representatives – Ledarna: Frank Hollstedt, +46 107-38 70 43; Sveriges Ingenjörer: Nawzad Rashid, +46 107-38 91 48; Unionen: Karin Ulvemark, +46 107-38 51 42 or Ingrid Rinaldo, +46 107-38 58 19. Any other questions can be directed to Talent Acquisition Partner Eva Schölin, [email protected].

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Location: (HE)Office_Vaesteras T7