Secretariat Manager – Mercy Ships Danmark

Are you an experienced and organized leader with a strong background in finance and administration? Would you like to be part of an organization that works to make a life-changing difference?

Are you an experienced and organized leader with a strong background in finance and administration? Would you like to be part of an organization that works to make a life-changing difference for people in need?
On behalf of Mercy Ships Danmark, MARPRO Group is looking for a Secretariat Manager to ensure that our financial and administrative operations run efficiently and professionally.

About the Position:
As the Secretariat Manager at Mercy Ships Denmark, you will be responsible for the organization’s financial and administrative operations. Your role will be central to ensuring strong management and oversight of our daily work while supporting our mission.

Your responsibilities and tasks will include
Finance

• Weekly bookkeeping of all income and expenses
• Processing and payment of invoices
• Monthly budget follow-up, including financial analyses for management and Mercy Ships International
• Preparation of applications for public funds and other grants (not foundations)

Administration

• Collaboration with auditors and external partners
• Creating an overview of administrative procedures
• Personnel administration (HR is handled by the director), including time tracking (working hours, absenteeism, vacation), preparation of employment contracts, reimbursements, etc.
• Payroll and handling of payroll systems
• Insurance management
• Administrative on- and offboarding of employees
• GDPR and compliance (ensuring GDPR compliance and implementing procedures and guidelines)
• Handling external enquiries (email, phone, e-Boks, and virk.dk)
• Collaboration with the office community at Kaj Fiskers Plads for office management, including purchasing, tidying, cleaning, and catering for events

Professional competencies required

• Solid experience with accounting, bookkeeping, reporting and financial management
• Experience with personnel administration and its legal aspects
• Is familiar with GDPR and compliance

Personal characteristics

• Works in a structured, proactive, and independent manner
• Is approachable, communicative, and a team player
• Enjoy creating order and improving administrative procedures
• Sees themselves in an organization based on Christian values with love for others as the core principle

Mercy Ships Denmark offers

• A meaningful position in an organization that makes a real difference
• A positive and engaged work environment with passionate colleagues
• Flexibility and the opportunity to shape your own workday
• Opportunities for personal and professional development

Start Date
As soon as possible or by agreement.

Application
The application process is handled by MARPRO Group. If you have any questions about this position, please contact MARPRO Group at +45 5370 0995.

If you are interested in the position, please upload a motivated application and an updated CV via the application button. You will receive a confirmation email from us. Please check your spam folder, if you have not received the confirmation within 10 minutes after applying, to ensure future communication.

About Mercy Ships Denmark:
Mercy Ships works to provide free access to life-changing healthcare services to the world’s poorest people through hospital ships. We are part of an international organization where volunteers from all over the world contribute to our mission. Read more: https://mercyships.dk/

Job type
Administration

Locations
Copenhagen, Denmark

Contact Jakob le Fevre Managing Director & Founder, Master Mariner

About Marpro Group
We strongly encourage you to connect with MARPRO, to be considered for job openings that are not publicly listed. It is 100% free and confidential to join our talent pool and you can create your personal profile in few minutes.

We are your gateway to Maritime & Shipping talent. Whether you’re a maritime or logistics company seeking exceptional professionals or a skilled individual searching for the next career opportunity, we connect the right talent with the right employers. Our extensive network and industry-specific expertise ensure a seamless recruitment process, making us the preferred choice for Maritime & Shipping staffing solutions.

We have the full and exclusive mandate to all positions listed and all applications have to go via MARPRO Group.