Documentation Assistant

Documentation Assistant

About the Role
As a Documentation Assistant at NOV SPS, you will be part of a team that primarily works with internal documentation (As-Built) as well as the preparation of documentation to be delivered to customers (Manufacturing Data Books – MDB).
You will support production units by preparing documentation packages for use during manufacturing and assembly, collecting and managing completed documentation, and finalizing packages for customer delivery. This role may involve direct interaction with customers and their representatives.

About the Company
At NOV, we deliver safe, high-quality, technology-driven equipment, services, and support that are essential to the global energy industry. Our mission is simple: we power the industry that powers the world.

At NOV’s business unit Subsea Production Systems (SPS) we empower the energy sector with passion, expertise, and forward-thinking solutions. We develop reliable and efficient subsea energy production products that enhance our customers’ energy portfolios. With strong roots in the offshore oil and gas industry, we are also at the forefront of future technologies such as water treatment, ammonia storage, carbon injection, and wind energy—helping to reduce CO₂ emissions and drive the energy transition.

SPS is headquartered in Brøndby, Denmark, with production sites in Kalundborg (DK), Porto do Acu (Br), Glenrothes (UK) and offices in Stavanger and Oslo (No), Rio de Janeiro (Br), and Houston (US). Globally, our team includes around 1,500 dedicated professionals, contributing to NOV’s workforce of approximately 34,000 employees.

What We Offer

• Competitive salary and benefits.
• A collaborative and supportive team environment.
• Opportunities to grow your expertise in documentation and quality assurance.
• Exposure to advanced production and customer-facing processes.

Key Responsibilities

• Prepare documentation binders for production and assembly.
• Prepare documentation packages (MDBs) for customer delivery.
• Manage internal documentation related to final project records (As-Built).
• Communicate with customers and representatives regarding documentation comments.
• Copy, scan, and archive records including certificates, As-Built files, and test reports.
• Participate in production-related meetings as required.

Qualifications & Skills
Essential:

• Strong proficiency in Danish and English, both written and spoken.
• 2–3 years of experience in a documentation-related position.
• Proficiency in Microsoft Office (Word, Excel).
• Ability to work in a structured, focused, and independent manner.
• Strong attention to detail with the ability to manage multiple tasks while maintaining quality.

Desired:

• Experience working with ERP systems.
• Knowledge of oil and gas manufacturing or assembly processes.

Soft Skills

• Reliable, motivated, and loyal with a positive approach to new methods and routine changes.
• Strong teamwork and interpersonal skills, contributing positively to a collaborative environment.
• Excellent communication skills, with the ability to listen actively and share information effectively.

Why Join Us?
Join us to be part of a collaborative team , shaping the future of subsea energy products and solutions.

We offer a dynamic and collaborative work environment where growth, innovative thinking and continuous improvement are core to how we operate. As a member of our team, you will have the opportunity to grow professionally through diverse and challenging assignments, supported by experienced colleagues and a culture that values learning and development.

Joining NOV means becoming part of a purpose-driven organization that is committed to operational excellence, sustainability, and long-term career progression.

With us at NOV Subsea Production Systems you’ll have an important role in delivering reliable and efficient subsea solutions, meeting today’s energy demands and shaping a more sustainable future.

Join us in going beyond to shape the future of energy. Because energy matters.

Location
Kalundborg, Sjalland, Denmark