My key area of responsibility is to support the Corporate Vice President and the management team as their executive assistant.

A broad and very independent diverse role with a wide range of cross functional administrative and management related tasks.

I am a member of the management team, and act as Management Assistant, Project Coordinator, HR Coordinator, Event Manager and Meeting Facilitator.

I play a key role in the strategic business processes in the unit such as preparing and follow up on Balance Score Card, quality system management as well as organisation and resource planning.

I am responsible for planning, preparing, coordinating, facilitating, and executing events, seminars, business travels, management meetings just as other cross functional meetings and sessions.

I am responsible for budget management and for the financial processes in the area including budget planning, regular follow up and year-end budget closing within target.

I handle employee data and other strictly confidential information, and I am actively involved in all organisational and human resource processes, such as organisational changes, people review, recruitment, on-boarding of new employees, and all kinds of staff and personal related tasks.

I am project coordinator of e.g. relocation projects, rebuilding and new design of working places.

Other main tasks and key responsibilities
• Stakeholder management and communication with internal/external business partners.
• Audit and inspection planning, coordination, execution and follow up
• Implementation of new IT systems and HR systems etc.
• Keeping track of deadlines
• Follow up on meeting actions
• LEAN-activities
• Informal leader of student assistants
• Responsible for updating Intranet
• Responsible for preparing and updating of business presentations and other business related documents
• Responsible for initiating and following up on maintenance of facilities outdoor and indoor
• Maintenance of department and VP area documentation
• Follow up on agreed plans, processes, goals and targets in the unit
• Lync/Skype Business Super User
• Contract Handling
• Proof reading in English and Danish

Novo Nordisk A/S

Assistant to director; department assistant; project assistant; and assistant in cross functional groups.

Primarily responsibility:

assisting director in all kinds of administrative and practical issues

ensure a well-working and well-functioning department with all administrative routines and practical issues handled professionally

Tasks:

Preparation; translation; and proof-reading of English and Danish correspondence; presentation; minutes; reports; specifications; and notes etc.

Budget planning and follow-up

Planning and coordination of travels, seminars and events including all practical tasks

Training Coordinator of a quality training management system

Assistant in cross functional task groups

Administrative tasks cross department and functional areas

Handling of invoices, procurement and ordering equipment and articles. Coordinator between Procurement and Prefilled Devices

Contact to all kinds of stakeholders, and coordinator in connection with e.g. relocation etc.

Preparing self-inspections; as well as external and internal audits.

Follow up on the department’s actions list

Working out guidelines and check lists

Project Assistant in a development team:

Meeting planning and coordination

Minutes from project meetings in English and Danish.

• All other practical and administrative tasks in the team