Senior AP Accountant

The main purpose of the Senior Accounts Payable (AP) Accountant role is to drive day to day AP operations in the Service Delivery Centre (SDC) Warsaw with a focus on efficiency and accuracy. This position is ideal for a finance professional experienced in GBS or shared services settings and well-versed in AP processes, including invoicing, 3-way matching, accruals, month-end closing, and vendor query management.

Requirements:

• Bachelor’s Degree in finance, Accounting or Business Administration
• 3+ years of progressive experience in Accounting and Invoice Processing
• Experience in transition of accounting process will be a plus
• Another European language will be a big plus
• Experience with D365 will be a plus
• In-depth knowledge and understanding of various types of invoices, including complex scenarios.
• Demonstrated experience in the utilization of advanced technologies for AP processes
• Profound understanding of applicable tax regulations as an integral part of Invoice Processing, including handling complex tax issues
• Proven expertise in managing invoices and vendor relationships, with experience handling high-value vendor accounts
• Exceptional proficiency in core financial systems (e.g., ERP), with the ability to optimize system capabilities
• Comprehensive understanding of internal controls, compliance, and experience implementing control frameworks in AP operations
• Prior experience in a supervisory capacity is preferred for this senior role
• Proficiency with Microsoft Office and experience of D365
• Fluent in English; other language competencies welcomed, especially Polish
• Strong analytical skills with attention to detail
• International mindset
• Proactive
• Strong team player
• Willingness to learn
• Ability to build and establish a good working relationship with colleagues

Responsibilities:

The responsibilities as Senior AP Accountant include:

• Lead execution of invoice processing
• Ensure timely completion of all period-end activities
• Support with internal and external audits
• Manage vendor queries
• Mentor junior accountants

Operational Responsibilities

• Ensure delivery of services in alignment with established controls, policies, and procedures and within agreed SLA
• Oversee vendor invoice and reminder processing, ensuring accuracy and timeliness
• Clear open items in vendor accounts for meticulous record-keeping
• Take leadership in AP period-end processes and reconciliations, upholding financial accuracy standards for all geographies
• Oversee liaison with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and support in any escalated queries and/or discrepancies that may arise
• Lead creation of standard and non – standard report preparation and circulation to stakeholders

Other responsibilities

• Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
• Ensure timely identification and reporting of risks
• Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
• Ensure a ‘partnership approach’ to develop strong relationships with other working groups
• Handle vendor inquiries, addressing their questions and concerns professionally
• Proactively resolve vendor issues and exceptions, fostering positive vendor relations
• Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind
• Actively assist junior staff in achieving and sustaining performance levels in accordance with established standards

What we offer:

• A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
• An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
• On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
• Wide variety of projects and tasks, ambitious goals, and independence in achieving them
• Flexible working conditions – Hybrid work model
• Modern office in a convenient location, in the centre of Warsaw

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Location: Brain Embassy, Warsaw