Finance Specialist Assistant - IMPACT

ABOUT THE JOB
We are looking for a Finance Specialist Assistant to join our unit in Portugal. This person will the first one in the Finance Department to join the team to manage finance subjects.
This position aims to support the efficient functioning of finance tasks that will go from administrative functions to finance budgeting and controlling.
At the same time, this person will assist with some human resources responsibilities, ensuring smooth operations and employee satisfaction within the organization.
Responsibilities

• Collect all accounting documents (invoices, expense reports, bank notices)
• Process financial documents (invoices/expenses/bank excerpts/bank statements)
• Ensure accurate financial reports, including income statements, balance sheets, tax returns, and cash flow statements.
• Prepare and be responsible for all payments (income and outcome), maintaining cost reports and invoicing
• Support external audits
• Manage the relationship with our accounting partner and be responsible for the weekly/monthly contacts with this partner.
• Prepare payroll information for our accounting partner
• Support the development and implementation of best financial/administrative practices
• Ensuring that the company complies with the established finance policies and procedures
• Give full administrative and secretarial support to the organization
• Support the organization with purchases and orders for the different offices in Portugal
• Support the company in managing funding projects, such as Portugal2030

And additionally

• Update employee information on HR platforms such as HiBob/peakon.
• Generate monthly training reports as per local requirements.
• Prepare contracts for employee signatures and handle new hire forms.
• Review and order IT/welcome kit materials as needed.
• Manage vacation policies and coordinate work-related medical appointments.
• Handle insurance documentation and benefit platform management.
• Be part of the events organization, communications, and travel bookings when needed.
• Maintain monthly time reports for internships managed through IEFP.
• Help coordinate office supplies when needed

Your Profile

• Bachelor's degree in business administration, Economics or similar.
• +4 years of relevant experience in a similar role
• Experience working in an international environment and providing financial support to units outside of Portugal
• Working knowledge of Portuguese tax rules and auditing best practices
• Knowledge of International Financial Reporting Standards - IFRS
• Experience working with ERP systems
• High proficiency in Excel and ability to handle large amounts of data
• Self-driven, quality-focused mindset
• Proactive and able to prioritize to deliver results in a dynamic environment
• Ability to build strong partnerships with different stakeholders
• Business-level proficiency in English and Portuguese (spoken and written)

What we offer

• Opportunity to work with exciting professional challenges that can drive you forward.
• An informal open-minded and inclusive workplace with social, helpful, ambitious, and dedicated colleagues.
• Flex benefits policy
• Health insurance
• Focus on both personal and professional development: seminars, conferences, coaching, sparring, etc.
• Regular social events.
• Possibility to travel and participate in events across our offices in Europe
• Full working desk: Computer, headphones, monitor, keyboard, among others.
• Flexible homework scheme.

LIFE AT IMPACT
At Impact, we've been at the forefront of driving commerce solutions for over 20 years. With offices across the globe, we empower businesses and individuals to create positive change and quality experiences. Our team consists of digital talents who push the boundaries of commerce with curiosity, ambition, and empowerment. We foster a working environment where everything is possible, and we're committed to maintaining our collective can-do attitude while having fun along the way.

Teams
Finance

Locations
Remote, Evora

Remote status
Fully Remote