Finance Specialist

Finance Specialist

Overall purpose of the role:
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The Finance Specialist role will be to provide specialized knowledge on finance and Compliance matters and acts as “Technical focal person” to Statutory and project audits. The role provides support and/or technical guidance to country operations while overseeing country activities in all areas of finance, including budgeting and technical support to both finance and non-finance professionals and partners.

Key Responsibilities:
R1. Financial Management and Compliance:

• Support the review of the Financial Report and timely delivery of high-quality financial reports to donors and internal reports to colleagues in support of the Finance Manager.
• Collaborate with the Finance Manager on the monthly accounts and the BI transactions detailed Lists reconciliation to minimize the financial risk.
• Monitor the intercompany account closely and proceed with all booking to projects attaching all supporting documentation from HQ Accountant and business controller.
• Assist the Finance Manager in reviewing adjusting transactions request i.e. re-bookings.
• Responsible for follow-up on major bugs in the system Dynamics for the country, especially the journals posted by the finance team before final approvals, monitoring of advances collected through the system and ensuring that they are liquidated adequately within the required timelines.
• Ensure that the accounts codes, expense category and all transactions financial dimensions are accurately used to avoid mix-ups in reconciliation and master budget data.
• Close attention and support for Month End Reconciliation (MER) accounts to ensure that they are monthly reconciled
• Participate in the Finance-Grants Meeting and follow up with the pending Compliance items to be completed
• Be the focal point person for the Master budget, meaning updating this in consultation with finance manager and HOSS, presenting this on a quarterly basis and ensuring it is constantly updated.
• Responsible and ensure on-time creation of project set-up in the DRC ERP System called Dynamics, budget forecast, and/or budget modification.
• Support in partners financial reports review and provide training to partners on budget preparation and financial reporting
• Support the Finance Manager and Area Manager with development of SOPs and localized policies as needed based on identified gaps in organizational policies or based on local requirements
• Responsible for regular quality check of payment requests/ financial documents prior to payment and providing colleagues with clear feedback / guidance on improvement of systems

R2. Support to the Audit processes:

• Support the preparation and consolidation of the project and Statutory audit files and schedules on the Share drive.
• Coordinate the retrieval and sharing of supporting documents to auditors during audit exercise and ensure all required documentation for financial audits in cooperation with Coordination staff and HQ
• Follow up on the implementation of the recommendations against the issues raised in the management letter for every audit.

R3. Capacity-Building:

• To advise on and promote understanding and application of DRC policies, procedures, and principles as well as other donor compliance finance matters.
• Support the development and implementation of financial management capacity building of staff, both finance and non-finance professionals.
• Advice staff and Management on the new emerging issues from the dynamic operating environment such as changes in International Accounting & Reporting standards, the Finance Bill/Act, PBO Act, among others, that may affect financial reporting
• Prepare presentations and staff sensitization meetings as a follow up to audit observations and recommendations

NB: The responsibilities listed in the Job Description are not exhaustive and may be readjusted according

Experience and technical competencies:

• Strong analytical and conceptual skills.
• Advanced skills in Excel and accounting systems.
• advance knowledge in accounting and financial skills.
• Stable and robust character.
• Experience with international institutions and knowledge of International Public Sector Accounting
• Proven Management and supervision skills, team player and proven commitment to accountability practices.

Education:

• Degree in Finance or Accounting.
• 5 years’ work experience in finance or accounting
• 4 years in NGO work experience
• Experience in an ERP system is an advantage.

Languages:

• Fluency in English
• Advanced level in Swahili

DRC’s Core competencies:
All DRC roles require the post-holder to master the below DRC’s core competencies:

• Striving for excellence: you focus on reaching results while ensuring an efficient process.
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions:
Contract duration: 1-year contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Employment Category: Band G
Reporting to: Finance Manager
Availability: November 2024
Location: Nairobi
Key stakeholders:
Internal & External: Finance Manager & ALL Finance Staff, Senior Management Team, Country Programme Staff, Regional Office Finance Staff

General
Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 24th September 2024.
Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.

Overall purpose of the role:
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The Finance Specialist role will be to provide specialized knowledge on finance and Compliance matters and acts as “Technical focal person” to Statutory and project audits. The role provides support and/or technical guidance to country operations while overseeing country activities in all areas of finance, including budgeting and technical support to both finance and non-finance professionals and partners.

Key Responsibilities:
R1. Financial Management and Compliance:

• Support the review of the Financial Report and timely delivery of high-quality financial reports to donors and internal reports to colleagues in support of the Finance Manager.
• Collaborate with the Finance Manager on the monthly accounts and the BI transactions detailed Lists reconciliation to minimize the financial risk.
• Monitor the intercompany account closely and proceed with all booking to projects attaching all supporting documentation from HQ Accountant and business controller.
• Assist the Finance Manager in reviewing adjusting transactions request i.e. re-bookings.
• Responsible for follow-up on major bugs in the system Dynamics for the country, especially the journals posted by the finance team before final approvals, monitoring of advances collected through the system and ensuring that they are liquidated adequately within the required timelines.
• Ensure that the accounts codes, expense category and all transactions financial dimensions are accurately used to avoid mix-ups in reconciliation and master budget data.
• Close attention and support for Month End Reconciliation (MER) accounts to ensure that they are monthly reconciled
• Participate in the Finance-Grants Meeting and follow up with the pending Compliance items to be completed
• Be the focal point person for the Master budget, meaning updating this in consultation with finance manager and HOSS, presenting this on a quarterly basis and ensuring it is constantly updated.
• Responsible and ensure on-time creation of project set-up in the DRC ERP System called Dynamics, budget forecast, and/or budget modification.
• Support in partners financial reports review and provide training to partners on budget preparation and financial reporting
• Support the Finance Manager and Area Manager with development of SOPs and localized policies as needed based on identified gaps in organizational policies or based on local requirements
• Responsible for regular quality check of payment requests/ financial documents prior to payment and providing colleagues with clear feedback / guidance on improvement of systems

R2. Support to the Audit processes:

• Support the preparation and consolidation of the project and Statutory audit files and schedules on the Share drive.
• Coordinate the retrieval and sharing of supporting documents to auditors during audit exercise and ensure all required documentation for financial audits in cooperation with Coordination staff and HQ
• Follow up on the implementation of the recommendations against the issues raised in the management letter for every audit.

R3. Capacity-Building:

• To advise on and promote understanding and application of DRC policies, procedures, and principles as well as other donor compliance finance matters.
• Support the development and implementation of financial management capacity building of staff, both finance and non-finance professionals.
• Advice staff and Management on the new emerging issues from the dynamic operating environment such as changes in International Accounting & Reporting standards, the Finance Bill/Act, PBO Act, among others, that may affect financial reporting
• Prepare presentations and staff sensitization meetings as a follow up to audit observations and recommendations

NB: The responsibilities listed in the Job Description are not exhaustive and may be readjusted according

Experience and technical competencies:

• Strong analytical and conceptual skills.
• Advanced skills in Excel and accounting systems.
• advance knowledge in accounting and financial skills.
• Stable and robust character.
• Experience with international institutions and knowledge of International Public Sector Accounting
• Proven Management and supervision skills, team player and proven commitment to accountability practices.

Education:

• Degree in Finance or Accounting.
• 5 years’ work experience in finance or accounting
• 4 years in NGO work experience
• Experience in an ERP system is an advantage.

Languages:

• Fluency in English
• Advanced level in Swahili

DRC’s Core competencies:
All DRC roles require the post-holder to master the below DRC’s core competencies:

• Striving for excellence: you focus on reaching results while ensuring an efficient process.
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions:
Contract duration: 1-year contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Employment Category: Band G
Reporting to: Finance Manager
Availability: November 2024
Location: Nairobi
Key stakeholders:
Internal & External: Finance Manager & ALL Finance Staff, Senior Management Team, Country Programme Staff, Regional Office Finance Staff

General
Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 24th September 2024.
Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.

Department: , Nairobi

Location: Nairobi

Application deadline: 24 Sep 2024