Executive assistant & Office Manager

Blue Power Partners is a global consultancy and project development company with a dedicated focus on developing renewable energy.

This is an exciting opportunity to join a high-growth company with a strong vision to accelerate the green transition. We support worldwide leading developers, asset owners, and technology companies within origination, modelling, development, construction, and performance optimization of onshore/offshore wind, solar, PtX, and storage projects.

We’re currently expanding our team in Romania generally, and specifically in the project development, environmental, regulatory, and site control spaces to support our key clients. Therefore, we are looking for a Executive Assistant & Office Manager to strengthen our team.

About the job
As the Executive Assistant and Office Manager to the Director in the Global Environment, Permitting and Land in a renewable energy business based in Iasi, you will be immersed in all facets of the business. It requires liaising with the local and global teams, assisting with administrative duties, showing excellent time management and organisational skills. It offers a dynamic and hands-on opportunity to contribute to the growing office in Romania.

You will be involved in a number of different tasks, such as:

• Coordinating domestic and international travel arrangements
• Managing extensive email and calendar coordination for the Director
• Arranging corporate events
• Order stationery and equipment
• Maintain the office condition
• Partner with P&C Business Partner to update and maintain office policies as necessary and onboarding new employees
• Organize office operations and procedures
• Coordinate with the IT department on all office equipment
• Liaising with vendors and external stakeholders
• Liaising with accounts regarding invoices
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office budget, and ensure accurate and timely reporting
• Acting as the point of contact between the executives and internal or external colleagues/clients
• Organising meetings and booking meeting rooms
• Handling correspondence directed to managers
• General cleaning and tidying of office space and meeting rooms
• Preparing presentations, contracts and documents
• Other ad hoc tasks necessary

You will be working from our Iasi office. However, we are globally represented, and as such, all our positions require flexibility from time to time, and in addition, it might require traveling as well.

About You
You will be a highly organized, experienced, and confident individual who can be in charge of the ”back office.” You will enjoy working autonomously but also have a natural talent to connect and build a dynamic and collaborative culture.

You will be agile, a problem-solver, and have a general understanding of business and leadership needs. Your desire to drive to create change and processes and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety, is imperative.

We value the right match of personal and professional skills and would prefer you to enrich our business with the following proven experience and skills:

• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (PowerPoint in particular and presentations skills a must)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with the ability to suggest improvements
• Uphold a strict level of confidentiality
• Professional discretion
• A business Administration certificate will be a plus

Why join Blue Power Partners?
By joining Blue Power Partners, you will become a part of an international and culturally diverse company. You will join a flat organization where we work as a team in a dynamic environment where no day is the same.

You are offered an essential role in a successful entrepreneurial company, where you will contribute to driving change toward a sustainable future.

Our people are our greatest asset and the drivers of our success - when our people grow, we grow. We love social events and celebrations and offer the possibility to grow professionally and personally within our company.

Blue Power Partners is the people!

Application and Contact
For additional information about this position, please get in touch with Elena Buliga, Director of Global Environment, Permitting and Land, at [email protected].

How to apply

To streamline our application process, we kindly request that all applicants use the designated “apply button” above for submitting their applications. Please refrain from applying via email, phone, or LinkedIn. Thank you for your understanding.

Contact
Blue Power Partners, Romania
Strada Pictor Octav Bancila 1
700515 Iasi
Romania Alba