Subcontract Administrator

Terma Inc., the US subsidiary of Denmark based Terma A/S, is searching for a highly motivated Subcontract Administratorto join our team of exceptionally dedicated professionals in an exciting and rewarding fast paced highly successful company. Leveraging the outstanding Terma reputation and our strong relationship with the US DoD, Homeland Security and large Prime Contractors for more than three decades, Terma has developed a significant presence in the U.S. as provider of mission critical solutions for aerospace, defense and security sectors. We are known as an independent, agile, and fast responding partner for mission customized solutions. For further information, please visit www.terma.com.

Location: Warner Robins, Georgia

The Challenge:
The Subcontract Administrator will be responsible for the preparation of RFQ’s, RFP’s and RFI’s, analyzing, negotiating, and management to completion of complex material and service procurements in support of Terma. They should have knowledge and understanding of the processes of manufacturing, project management, quality, procurement and engineering functions within an organization and the ability to determine areas of risk associated with these processes. The Subcontract Administrator will be responsible for maintaining all records associated with Procurement in an accurate and controlled manner in accordance with Terma process/policies and in support of DCAA/DCMA requirements. The Subcontract Administrator will support Terma Small Business requirements and support the Small Business Liaison Officer (SBLO).

Job Duties:

• Generate RFQ/RFP/RFI in support of customer proposals ensuring flow down of appropriate FAR/DFARS requirements and terms and conditions.
• Work closely with Contracts and Project Managers to develop Statements of Work, Specifications, drawing packs etc. in support of adequate supplier bid packs.
• Identification, sourcing, and evaluation of suppliers to meet the needs of Terma.
• Compliant record keeping in accordance with Terma process and procedures and in support of DCAA and DCMA requirements.
• Analyze and negotiate suppliers’ proposals with support from Cost & Pricing Data Analyst and other functions as needed.
• Issue subcontract award and manage suppliers to schedule, quality and cost.
• Participate in CDR, PDR and PRR as needed.
• Manage supplier risk and generate and manage supplier recovery/action plans ensuring all stakeholders are involved.
• Manage supplier KPI’s and report performance monthly to Project Managers/Operations personnel.
• Assist in preparing small business plans in support of bid and proposal activities and executing and reporting on those plans as needed.
• Review and negotiate terms and conditions.

Qualifications:
Minimum Education and Experience:

• Bachelor’s degree in supply chain management, Finance, Business or related field plus a minimum of 6 years’ experience in defense/government procurement OR equivalent experience

Required Skills and Experience:

• Must have experience and understanding of DCMA requirements and preferably have worked with a Certified Procurement System
• Must have a good understanding of the manufacturing/production and project management functions within an organization
• Must have strong organizational skills
• Must be a self-starter with ability to work under minimal supervision.
• Must have an ability to prioritize and respond to a changing environment.
• Must have a demonstrated ability to analyze and negotiate complex procurements and Long-Term Agreements.
• Must possess working knowledge of Microsoft Excel, Word, and PowerPoint skills.
• Ability to work within a team.
• Must possess good communication skills, both oral and written and at all levels within an organization with internal and external customers.
• Must be results oriented and customer focused.
• US Citizen with ability to obtain and maintain a Department of Defense (DOD) security clearance
• Ability to travel OCONUS & CONUS

Preferred Skills and Experience:

• Experience with IFS

Terma Inc. is an Equal Opportunity/ Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and requires affirmative action to ensure equality of opportunity in all aspects of employment. Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of applicants or employees.

Application deadline:
16. November 2024