Executive Assistant

Job Description
#LI-BA1

Are you organised, detail oriented, and able to work in a fast-paced environment?

Come join our team and bring your amazing professional skills to the Strategy & Transformation team at the LEGO Group!

This is a 12-month maternity cover for the Executive assistant to the VP of Strategy and Transformation, coordinating and collaborating with teams across the LEGO Group.

Core Responsibilities

In your role you will be responsible for:

• Calendar ownership: Overall ownership of the Head of S&T’s calendar including corporate & team meetings

• Meeting coordination: Preparing agendas, attending team meetings, communication of meeting outcomes and actions to include action log follow-up

• Chief of staff: Independently take appropriate actions on upcoming needs and challenges of the Head of S&T and team including Assistance in preparing/finalising presentations

• Team connectivity & events: Be the approachable, friendly face of the S&T by professionally addressing relevant inquiries and assisting in finding efficient solutions for a variety of issues; Organising team events.

• Onboarding support: Supporting the onboarding of new extended leadership team members

• Emails handling: Taking direction from the Head of S&T on actions needed from incoming emails and requests

• Expense management: Entry management of expenses claims

• Travel arrangements: Handling domestic and international travel arrangements (including visa applications when needed)

• Data compliance: Owner of shared drives and team distribution lists ensuring the constant use of data compliance

Play your part in our team succeeding

You will report to the Head of Strategy and Transformation.

Do you have what it takes?

With your service-first mindset, reliability, and great attention to detail, you strive to make a real difference to those you support. With your proactive approach and ability to take ownership and think ahead, you create structure and adapt plans to reduce challenges and complexity in a highly dynamic environment. You have a desire to challenge the way things are done and an ‘only the best is good enough’ attitude.

Job requirements:

• A degree possibly within Linguistics, Languages, Economics or Business Administration

• Advanced English skills, both written and spoken

• 6+ years’ experience as an Executive Assistant for senior leaders in a bigger global organisation

• The ability to prioritise and being organised in your day-to-day work.

• Are comfortable working with multiple, semi-defined and changing working tasks in an environment where priorities may change by the hour.

• Are proactive and with a high degree of collaboration.

• Exceptional communication skills and the ability to build relationships quickly and effectively, leaving a lasting impression on those you engage with

• The ability to handle and maintain high-level of confidentiality.

• Proficiency in MS Office suites, especially Outlook, OneNote, SharePoint, PowerPoint

• Experience within the LEGO Group is a great advantage.

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

Research shows that women and people from different underrepresented backgrounds often only apply for a job if they meet 100% of the listed qualifications. If you dream of being a part of our team and you meet many, but not all of our listed qualifications for this role, please apply.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.

• Location
  Billund, Denmark
• Job ID:
  0000020184
• Category
  Administration, Facilities & Secretarial