Management Assistant - Arla Foods Ingredients, maternity cover- Viby

Location: Viby J, DK

Do you get energised by delivering high level service and support, making sure nothing falls through the cracks? Bring your forward-thinking mentality and your ability to create structure in a fast-paced environment, and we can offer you a position where your finest job is to ensure that our Management Team can focus on the business and people of Arla Foods Ingredients.

We can offer you a position in the heart of the Arla Foods Ingredients´ business as our Management Assistant. Your primary work location will be at our Head Office in Viby J, Aarhus. This position is a 12-14 months maternity cover.

How you will make an impact
As our Management Assistant, you will navigate in a setup spanning three functions: Supply Chain Operations, Human Resources, and Business Excellence & Compliance. You will be exposed to a fast paced and demanding job in a dynamic environment, where you will handle many different tasks for the three AFI leadership team members, but mainly the VP in Supply Chain, such as:

• Manage calendars and mails, coordinate business trips, and keep track of expenses
• Align communication with key stakeholders enabling
• Shape and drive agendas for meetings. Write minutes and ensure follow-up on action logs
• Plan leadership team meetings – from brainstorming topics to ordering catering
• Keep track and drive follow-up on year wheels, business plans, and processes
• Organise bigger employee events
• Prepare materials e.g., drawing up presentations for business board meetings
• Prepare internal communication on various topics
• Onboard new employees
• Contribute to ensure our Head Office is a great place to work

You can look forward to an interesting and varied job where you will be working together with highly engaged colleagues in an informal working environment. In close co-operation, we will align how to manage tasks in the best possible way.

Structured and service-oriented with high integrity
We imagine you bring some years of experience from administrative roles where you have been used to coordinating and working on several agendas and initiatives simultaneously. It is important you have a good understanding of the interdependencies in a company with many different departments.

As a person, you are energised by helping others, and you understand the need to be service-oriented and collaborative. With your self-driven and structured approach, you can prioritise your own time, getting things done in a logical order, on time, while still planning ahead.

You are comfortable working closely with senior stakeholders, and not afraid of voicing your own opinions yet demonstrate a high level of integrity as you will spar with the Leadership Team on sensitive matters and be handling confidential information.

Finally, you have good analytical and communication skills, both verbally and in writing. You are skilled using Microsoft Office, particularly PowerPoint, Excel, and Word. Further, you embrace and encourage more digital ways of collaborating between colleagues. Finally, you are proficient in written and spoken Danish and English.

Curious to join us?
If you want to seize this exciting opportunity, please apply as soon as possible. We will conduct interviews ongoing. For additional information, please reach out to Ida Grønborg – email: [email protected].

Together we discover and deliver powerful nutrition for a stronger tomorrow
Arla Foods Ingredients is a global leader in improving premium nutrition. Together with our customers, research partners, suppliers, NGO´s and others, we discover and deliver ingredients and products that can advance lifelong nutrition for the benefit of consumers around the world.

While our factories may be packed with shiny steel vats, our labs look like something from the space program and our offices are awash in spreadsheets, we are a fundamentally human company with a genuine commitment to sustainability. By joining us, you’ll find plenty of opportunities to shape your own development in a company that has seen double-digit growth every year for a quarter of a century.

Read more about what it means to work with Arla Foods Ingredients: https://www.arlafoodsingredients.com/about/career/#career

We have a purpose for Good
At Arla, we strive to unlock the highest potential in each other while working together to create a sustainable future of dairy. We call it Stronger People Stronger Planet and it is deeply anchored in our organisation and founded on our commitment to respecting human rights, increasing access to healthy dairy nutrition, inspiring good food habits, and improving the environment for future generations. In order to succeed we need to hire people with a sustainable mindset. Could this be you?

BEWARE! RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails and fake recruitment campaigns on the internet from people purporting to work for Arla Foods. Learn more via this link.

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