Management Assistant (part-time 50%) - Market Innovation and Integration

Management & Business Support

Market Infrastructure & Payments

10835

General Information
Type of contract Fixed-term contract, which may be extended subject to individual performance and organisational needs

Who can apply? EU nationals

Salary C (bracket 1 - step 1) full time monthly net salary: €3,432 plus benefits, for further information see what we offer.

Role specialisation Management Support

Working time Part time

Place of work Frankfurt am Main, Germany

Closing date 02.01.2025

Your team You will be part of the Market Innovation and Integration Division in the Directorate General Market Infrastructure and Payments.

In your role as Management Assistant, you will be part of a team of 35 members of staff responsible for developing the ECB/Eurosystem’s approach to innovation and integration in payments, post-trade services and collateral management. The Division prepares policy stances, draws up proposals for new or amended services (including the ECB’s own market infrastructures) and works on initiatives to adapt business processes or the regulatory framework. Furthermore, the Division acts as a catalyst by bringing together and facilitating the work of relevant financial market stakeholders in innovation – for example, the potential use of new technologies such as distributed ledger technology (DLT) for settlement in central bank money – and integration. You will work closely with the Head of Division and the other assistant in the Division.

The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation or other characteristics.

Your role As a Management Assistant you will:

• manage calendars, in particular to support management, and facilitate meetings for divisional staff as required;
• organise events, in particular team training and social events, plus smaller ad hoc meetings and larger regular meetings of working groups;
• arrange business trips and process travel expense claims;
• support the Division’s budget processes, in particular by validating invoices and creating purchase orders;
• assist with HR-related administrative processes, including recruitment, onboarding of new staff and offboarding of departing staff;
• manage documents, including access for external stakeholders and permissions for internal and external colleagues.

The position offers you excellent opportunities to engage not only with a variety of ECB colleagues but also with Eurosystem and private financial market stakeholders. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills Essential:

• relevant vocational training or equivalent or a university degree in business administration or another relevant field (see How you can join us for details on degree equivalences);
• in addition to the above, a minimum of two years’ experience in the field of administrative support;
• one year’s experience working for an international public institution or an international private sector company;
• excellent verbal and written communication skills, including the ability to interact with internal and external stakeholders at all levels;
• the ability to work closely with colleagues in a team;
• perseverance and creativity in problem solving;
• experience in:
• organising on-site and virtual meetings, team training and social events;
• making business travel arrangements;
• budget-related administrative support, in particular processing invoices;
• HR-related administrative support;
• advanced user knowledge of MS Word, PowerPoint, Teams and Outlook, and intermediate knowledge of Excel;
• an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages.

Desired:

• experience of document management and access management;
• proven organisational skills and the ability to take initiative, prioritise, switch flexibly between tasks and work accurately with an eye for detail.

You are recognised as someone who supports others proactively. You work constantly to improve your own output and you learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. Your strong capacity for analytical thinking enables you to work with incomplete information and you deliver in line with stakeholder needs.

You are motivated to contribute to the ECB’s mission, to serve the citizens of the EU as a member of a public institution and to work with colleagues from all over Europe.

You are motivated to be part of our team and to develop and use your skills and competencies to achieve the aims of this position.

Working modalities This will be a 50% part-time position.

Further information The contract offered will be fixed-term, the appointment being for 12 months. Temporary appointments may be extended or made permanent subject to organisational needs and budgetary constraints. This may result in a staff member with a non-convertible fixed-term contract being offered a convertible contract in accordance with the ECB Conditions of Employment.

For additional information on this specific vacancy, you can speak to the hiring manager, Holger Neuhaus, on +49 (0)69 1344 7516 between 14:30 and 15:30 on Wednesday, 18 December 2024.

Application and selection process The recruitment process for this position will be conducted remotely. It will include a written exercise and interviews.

If you are not selected for this position but are still considered suitable, you will be placed on a reserve list (see step 4 of How we hire), from which you might be considered for similar positions within the ECB.

Find out how to apply for a position at the ECB.

Read more about how you can join us.