Team Coordinator EPCM & Procurement - Hoersholm

About us
Topsoe is a leading global provider of technology and solutions for the energy transition. We combat climate change by helping our customers and partners achieve their decarbonization and emission reduction goals.
Based on decades of scientific research and innovation, we offer world leading solutions for transforming renewable resources into fuels and chemicals for a sustainable world, and for efficient and low-carbon fuel production and clean air. We were founded in 1940 and are headquartered in Denmark, with over 2,800 employees serving customers and having suppliers all around the globe. To learn more, visit www.topsoe.com.

Who we’re looking for
An experienced assistant for EPCM (Engineering – Procurement – Construction management) and Procurement in TOPSOE. Your role is to provide exceptional administrative support and assistance to two Vice Presidents and selected directors and senior managers within the organization.

We are looking for a proactive individual, who enjoys working in a dynamic environment and is not only a team player his/ herself but also enables a great team spirit and work culture inside the team as part of the role; the individual excels in working with multinational global teams, is sensitive to the cultural differences while keeping his/her focus on delivering his/her tasks Due to the global nature of the business, many engagements are virtual.

Your responsibilities include:

• Executive calendar management for two Vice Presidents, ensuring optimal scheduling and coordination of meetings, appointments, and events. This involves prioritizing conflicting demands, anticipating potential scheduling conflicts, and proactively resolving them.
• Travel arrangements for the two vice presidents, including booking flights, accommodations, and ground transportation as well as related expense management in a correct and timeline manner in the Topsoe system Confidential communication on behalf of the senior managers and Vice Presidents, including drafting and editing emails, memos, and reports.
• Meeting facilitation for larger team event like leadership strategy days, department Off- Sites, Supplier, Project Management or Engineering days. This includes, among others, selecting the venues, preparing agendas, coordinating presentations, sending invitations, and taking accurate minutes.
• Stakeholder management for internal and external key contact points, maintaining professional relationships and ensuring timely and effective communication on behalf of the Vice Presidents and directors / senior managers.
• Support the EPCM Governance Process, in particular the PMO Lead in preparing and organizing various project and portfolio meetings support optimizing the governance process and follow up with the individual PMs or support in special projects around digitalization and tool landscape.
• Support the EPCM Procurement activities as assigned from time to time by the Procurement VP. These activities include but are not limited to assisting to set up supplier visits and meetings and supporting the EPCM Procurement governance, e.g. special projects around digitalization, tools and processes.’

What you’ll bring

• Proficient in English and Danish
• Excellent communicator Excellent writing skills and attention to detail
• Exceptional organizational and time management skills Excellent in virtual working tools such as Teams, familiar with Travel booking, expense reporting tools
• Drive and motivation to build up structure and improve the business
• Motivated to learn to use new digital tools
• Excellent in prioritizing and managing different tasks
• An ability to synthesize information and capture key action items
• Proactive and self-driven way of working
• Flexibility to move in between different working locations in Denmark: Hoersholm, Frederikssund and Ravnholm
• At least 3-5 years’ experience in assisting senior managers / executives in global environments.

Why to join us
We can offer a great team environment, a brand-new office set up in Hoersholm, and a job that offers new opportunities and challenges every day. We want you to be an integral part of the team and support us on the exciting journey that the EPCM and Procurement team is on to become a key enabler in delivering decarbonization solution at scale for Topsoe.

We can offer you a flexible work set up to allow for a good balance between work and family and interesting activities for employees throughout the year. We also offer an environment where everybody is encouraged to learn, on the job as well as through formal trainings.

Topsoe offers an exciting portfolio of leading technologies for the fuel transition and solutions to the world’s biggest challenge of decarbonization – we would love to see you join us on this journey.

How you can apply
Please contact Nicole Draheim, phone +45 2647 3933 email [email protected] if you want to know more about the position.

If you would like to be part of a team of skilled and professional colleagues in an informal organization, please submit your application and resume in English and enclose a copy of your references through our website www.topsoe.com.

To ensure a secure and trustworthy work environment, our recruitment process may include background checks and criminal record requests.