Document Controller

Aarhus N, Region Central Jutland, DK Szczecin, PM, PL

Work experience: Professional

Type of position: Full-Time

Job Family: Project Portfolio Management

Are you a customer focused professional with great stakeholder and people management skills? We are looking for those who are organised and focused on sustainable energy solutions. If you have previous administrative or technical documentation background, we would like to hear from you!

Region NCE > Customer Project Execution, NCE > Document Controlling OFS
Vestas Northern and Central Europe covers Scandinavia, the UK, Ireland, Poland, the Baltics, Germany, Benelux, and Eastern Europe, both Onshore and Offshore. We handle Sales, Project, Installation, and Service of wind farms in these regions, aiming to be the top business unit and the best place to work.
The Documentation department collects and issues construction documentation, providing project-specific contract documents to customers and enabling internal departments like Service to access them.
As an Offshore Document Controller, you will manage contractual document streams, database structures, and archiving. You'll also collect, compile, and present as-built documentation to the Project team.

Responsibilities

• Administer and monitor all contractual documentation.
• Collect and organize site-specific and as-built documentation.
• Collect, structure, and update as-built documentation (PBU documentation, site documentation, R&D documentation, and general documentation).
• Ensure all project-specific technical documentation and manuals are correctly stored.
• Handover documentation to Service and Customer.
• Check and update revisions of internally created documents.
• Train the project team on documentation procedures.
• Maintain the Project documentation SharePoint site.

Qualifications

• Bachelor's degree in science, engineering, business administration, or a related field.
• Experience in a role with similar responsibilities.
• Experience working in an international environment.
• Understanding of contractual agreements.
• Proficiency in SAP and SharePoint.
• Fluent in English.

Competencies

• Solid communication and time management skills.
• Customer-oriented, accountable, and able to prioritise.
• Ability to collaborate with cross-functional stakeholders.
• Proficient in planning, organizing, and coordinating tasks efficiently.
• Methodical, detail-oriented, and accurate.
• Agile, steady, and team-oriented when working with colleagues.
• High level of safety awareness.

What we offer
We offer a process-driven role where you can contribute to efficiency and improvement. You'll have plenty of opportunities for professional and personal growth. You will focus on Vestas' project portfolio, emphasizing documentation control and precision to ensure project completion.
Join our international team, where your willingness to contribute positively is highly valued.

Additional Information

• The role will be based in Aarhis, DK or Szczecin, Poland.
• Expected travel: approximately 10 travel days per year.
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before 3/4/2025.
• You can apply online by clicking on the “Apply Online” button at the top or bottom of this page.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement
At Vestas, we recognise the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.