Documentation Specialist

Location:
Ludvika, Dalarna County, Sweden

Job ID:
R0081863

Date Posted:
2025-03-11

Company Name:
HITACHI ENERGY SWEDEN AB

Profession (Job Category):
Project/Program Management

Job Schedule:
Full time

Remote:
No

Job Description:
At Hitachi Energy our purpose is advancing a sustainable​ energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

We are doing something unique in the power industry – our technology enables greater amounts of power to reach customers with minimal environmental impact. As pioneers and market leaders in the field we deliver groundbreaking technology to customers all over the world!

We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don´t meet all requirements.

A team with great cooperation and with diverse background is waiting for you to join!

Your responsibilities

• Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
• Ensuring that project team members are provided with adequate trainings and support to enable them to successfully follow the processes and work in the Document Management System in use by the project.
• Reading customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
• Preparing reports, lists and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• Communicating with project team, suppliers/3rd parties to agree on standards, systems, efficient flow of documentation, etc.
• Ensuring the use of standardized forms and templates in incoming and outgoing documentation, including processing of incoming and outgoing documentation when needed.
• Being actively involved in process improvements of our global project documentation processes.
• Living core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• You hold a bachelor’s degree or equivalent work experience.
• Candidate should have 2-4 Years of experience in contract reading and understand the customer documentation requirements.
• Ability to communicate effectively and understand requirements.
• Should have strong knowledge in MS Excel, Word and PowerPoint.
• You are a good proactive team player.
• Should have good experience in preparing a report and maintaining the record.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us
Are you ready for a new exciting challenge? Does the above description sound like you? Applications will be reviewed on an ongoing basis, so don’t delay – apply today!

Recruiting Manager Johnny Helsing, johnny.x.helsing@hitachienergy.com, will be happy to answer your questions regarding this position. Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107-38 21 85; Ledarna: Frank Hollstedt, +46 107-38 70 43. All other questions should be directed to Talent Partner Gustaf Hedström, gustaf.hedstrom@hitachienergy.com

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Location: (HE)Office_Ludvika Lyviksvagen 3