Management Assistant

Management Assistant
Aarhus
Permanent, full-time

Are you ready to contribute to the green transition and work alongside senior leadership on impactful, sustainable initiatives? We are looking for a motivated Management Assistant to support our Senior Vice President (SVP) in managing business projects, facilitating stakeholder communication, and ensuring the smooth implementation of strategic priorities. If you are equipped with solid business analysis skills, enjoy finding solutions to problems, and perform well in an evolving atmosphere, this position may be ideal for you.

Turn ideas into sustainable solutions
In the position of Management Assistant to the SVP, you will be instrumental in aiding the strategic planning and implementation of business projects. You will be involved in analysing business data, preparing insights for decision-making, and ensuring the smooth coordination of key initiatives. Your responsibilities will involve moving projects ahead by overseeing timelines, encouraging collaboration across teams, and addressing any issues that emerge during the process. You will serve as a reliable ally to the SVP, ensuring that priorities are handled efficiently and that business operations function seamlessly.
Furthermore, your key responsibilities will be to:

• Provide analytical support to the SVP by gathering and interpreting business data, preparing reports, and delivering insights that inform decision-making and strategic planning.
• Assist in planning and executing key business projects by managing timelines, tracking progress, and ensuring deliverables are met. Take ownership of facilitating projects forward and resolving challenges as they arise.
• Serve as a connection point between the SVP and both internal and external parties, facilitating open communication, alignment on project aims, and efficient teamwork across various teams and departments.
• Manage day-to-day administrative tasks for the SVP, including procurement, vendor management, documentation, and transaction coordination. Support recruitment activities, onboarding, and policy compliance to ensure smooth business operations.
• Plan and coordinate complex travel arrangements, including visas and accommodations, for the SVP and senior staff. Coordinate company events, meetings, and employee engagement activities to promote a collaborative atmosphere.

Your skills. Our team. Together we design the future.
The first step to growth in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
On top of that, you will have:

• Bachelor’s or master’s degree in management, Business Administration, economics or a related field.
• 0–2 years of experience in an administrative, HR, or operations role.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Basic understanding of local employment laws and regulations.
• Fluent in English, with strong verbal and written communication skills. Fluency in Danish will be additional.
• Ability to maintain confidentiality, work with a team, and complete tasks efficiently.

A place to work and so much more
At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.
With offices primarily located in Scandinavia, Germany, the UK, North America and India, we are currently 7,150 people who bring their expertise in engineering, architecture, energy and environment into play.

Got more questions?
If you have any unanswered questions about the role or what we have to offer, please reach out to our Recruitment Partner, Shruti Gupta srgu@cowi.com.
Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Diversity is fundamental to COWI, inclusion is key
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Location: Aarhus