Documentation Management Process Specialist
Hitachi Energy Denmark A/S
Location:
Ludvika, Dalarna County, Sweden
Job ID:
R0110437
Date Posted:
2025-11-07
Company Name:
HITACHI ENERGY SWEDEN AB
Profession (Job Category):
Project/Program Management
Job Schedule:
Full time
Remote:
No
Job Description:
The Opportunity
We are looking for a driven and detail-oriented Documentation Management Process Specialist to proactively lead and enhance documentation practices across our HVDC projects. In this strategic role, you will work cross-functionally to ensure documentation delivery meets project milestones, while promoting process adherence and quality throughout the organization.
You will act as a trusted advisor to project teams, confidently guiding them through documentation standards and customer requirements. With a strong focus on continuous improvement, you’ll maintain and evolve our documentation instructions, support internal suppliers, and contribute to global process alignment. Your expertise will play a key role in ensuring compliance with ISO/IEC standards and driving operational excellence.
How You’ll Make an Impact
- Provide expert guidance to HVDC project teams on documentation processes to ensure smooth and compliant delivery to customers.
- Take ownership of maintaining and updating documentation standards, ensuring consistency across global projects.
- Lead assessments and audits related to ISO/IEC standards, supporting quality assurance and regulatory compliance.
- Roll out documentation processes globally and ensure they are understood and followed across all relevant functions.
- Monitor and report on documentation process adherence to drive improvements and support project success.
- Keep documentation instructions, charts, and standards current and aligned with evolving business needs.
- Deliver training and coaching to teams to strengthen their understanding of documentation systems and workflows.
- Identify opportunities for process improvements and contribute to a culture of continuous development.
Your Background
- You are a structured, driven, and curious professional with strong leadership and collaboration skills.
- Comfortable leading large meetings and presenting to diverse audiences with confidence and clarity.
- You hold a university degree in a relevant field and have equivalent experience, along with 2–5 years working in process and quality management, ideally in a technical or project-based environment.
- Have solid knowledge of ISO/IEC standards; experience in standardization work is considered a plus.
- Certified in Lean Six Sigma (Yellow Belt or higher), with a focus on process improvement and efficiency.
- Experienced in using document management systems to support structured workflows and documentation control.
- Fluent in English and Swedish, with additional languages seen as an advantage in a global setting.
What we offer
- Collective agreement
- Flexible working time
- Health care and wellness allowance
- Fantastic career possibilities within Hitachi Energy both within Sweden and globally
- Mentor to support you throughout onboard phase
- Various trainings and education supporting employee development
- Diversified company with over 70+ nationalities working in Sweden
- Supplementary compensation for parental leave
- Employee Benefit Portal with thousands of discounts and perks
More about us
Are you ready for a new exciting challenge – apply today!
Recruiting manager Mattias Engvall [email protected] will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107 38 21 85; Ledarna: Frank Hollstedt, +46 107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica [email protected]
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
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Location: (HE)Office_Ludvika Lyviksvagen 3
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