Document Controller (m/f/d) Ref. No. 24-79693

Job description
We are looking for Document Controller, highly organized and detail-oriented, to join our team as a Documentation and Asset Management Specialist to support our client Spaceopal in Munich, Germany.

Responsibilities
In this role, you will play a crucial part in controlling the configuration quality of documentation and the flow of documentation between internal and external parties, including handling classified documents. Additionally, you will be responsible for ensuring the accuracy and integrity of asset management processes.

Main tasks and responsibilities:

• Facilitate the receipt, distribution, archiving, and tracking of all documentation from/to external/internal parties, including classified documents, using designated tools.
• Compile and deliver comprehensive documentation data packs, ensuring teams have access to the latest versions
• Maintain accurate delivery records and provide reports related to documentation delivery and the status of both unclassified and classified documentation.
• Conduct quality checks and assist in updating/adjusting documentation to meet document control standards.
• Address and resolve issues pertaining to documentation configuration, ensuring consistency and integrity.
• Monitor the proper usage and status tracking of documentation/deliveries within centralized tools, taking corrective action when necessary
• Assist in developing and maintaining operational procedures for inventory management and documentation management in collaboration with ILS and CADM Management
• Support the management and control of all system assets in the centralized tool
• Conduct regular checks on the centralized asset tool/database to ensure accuracy and completeness.
• Oversee subcontractor updates related to their assets in the centralized tool, initiating corrections or clarifications as needed.
• Address and resolve issues/problems related to asset management reporting and underlying data records
• Support customer enquiries related to asset management status and reporting
• Collaborate in supporting audits at Spaceopal/subcontractor levels related to asset status and integrity.

Required qualification:

• High school degree
• Proven experience in documentation control and management ideally in the space, aerospace or telecommunication sector
• Strong attention to detail and organizational skills.
• Proficiency in using Microsoft Office tools, experience document management tools is a plus.
• Excellent communication and problem-solving abilities.
• Ability to work collaboratively in a team environment respecting strict deadlines.
• Familiarity with classified document handling protocols is a plus
• Fluent written and spoken English. A further language i.e. Italian and/or German is appreciated

This is a full-time position to be located at Spaceopal headquarter (Munich, Germany), with the planned start date as soon as possible.

What can Terma offer
At Terma, we consider skilled employees, enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the “best-in-class” solutions that Terma provides. We lead the way in applying new technology, offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace.

Terma offers you a pleasant working environment at the customer site, where you will be able to take on challenging tasks and responsibilities in a highly professional company.

• Great opportunities for training and personal development
• Challenges in advanced technical environment
• International and cosmopolitan working atmosphere
• An employment contract with an attractive package with extra-legal benefits
• Highly competitive salary

Additional information
For further information, please contact Mrs. Liliane Bromberg Carvalho by telephone [+49 6151 860050] or by email [[email protected]].

To ensure that your application will reach us and is properly processed please apply through the link below with an up-to-date Curriculum Vitae ideally in Europass format (https://europass.cedefop.europa.eu/en/home) and a Cover Letter.

Please note that applicants must hold all appropriate documentation and permits to work in Europe.

Terma
The high-tech and innovative Terma Group develops products and systems for defense, non-defense and security applications, including command and control systems, radar systems, self-protection systems for aircraft and vessels, space technology, and aerostructures for the aircraft industry.

Terma is headquartered at Aarhus, Denmark. Internationally, Terma has subsidiaries and operations in The Netherlands, Belgium, Germany, France, United Kingdom, United Arab Emirates, India, Singapore and the U.S.

The Space Business Area contributes with mission-customized software and hardware products including power systems and star trackers as well as services to support a number of in-orbit pioneering European scientific and Earth observation satellite missions. Additionally, Terma is contracted for the development and delivery of software and hardware systems and services for numerous ongoing and future European, and international missions.

Terma Space operates out of Denmark, The Netherlands, France, Germany, Austria, Czech Republic, Romania and the UK.

Application deadline:
As soon as possible