Document Manager (Denmark, Bagsværd)

Jobbeskrivelse
Placering
Bagsværd, Denmark

Jobkategori
Business Support & Administration

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Are you familiar with document management processes and have experience with handling large amounts of documentation? Can you multitask and drive progress? Do you want to be part of a leading global healthcare company?

If so, we have an exciting opportunity for you to join our team as a Document Manager in the Future QC project as part of the Novo Nordisk expansion.

The Position
You will become part of the Project Management Office (PMO) for Future QC focusing on document management and controlling and will report directly to the Head of PMO. The PMO is responsible for all aspects of project control, including e.g. documents, cost, risk, scope, and scheduling. This position allows you to challenge yourself and join the team during a critical phase-shift from design to execution.

As a Document Manager, you will have the opportunity to make a significant impact by ensuring a successful document management of a large investment project.

Your key tasks will include:

• Preparing a document management strategy and plan, executing, and coordinating document management deliverables.
• Establishing and implementing a streamlined process for managing the List of Document register and the document lifecycle throughout the project.
• Securing an effective execution of the document control process, including ensuring compliance with Novo Nordisk Quality Management System and standard operating procedures and standards for project documentation in various IT systems.
• Following up on document deliverables and progress report to ensure timely submission.
• Training users in the document control process and system and providing ad hoc support.

Qualifications
To be successful in this role, we are looking for someone with the following qualifications:

• Proven work experience +5 years in a similar role involving document control process.
• Educational background within Library and Records & Information Management or Engineering academic background.
• Experience working in projects within Life Science or other regulated industry.
• Working knowledge of any Electronic Document Management System (EDMS), such as Dalux, EIDA, Aconex, SharePoint, and/or Veeva Vault.
• Structured and detail-oriented with the ability to follow procedures and ensure quality control of documents and thus act as an ambassador for good documentation practices.
• Excellent communication, presentation, and facilitation skills with the ability to communicate complex matters with simplicity. Fluent spoken and written English is a must.

On a personal level, you thrive on truly understanding the project and business and have a focus on ensuring compliance, good procedures and interpersonal relations for document management.

If you are highly collaborative and have experience working independently and closely with a broad variety of stakeholders, you are a good fit for this position. Through your collaborative work approach, you set direction and support various internal and external stakeholders to ensure a compliant, efficient, and transparent document controls process.

About the Department
The Document Controller position is part of the Project Management Office for Future QC – a project in Novo Nordisk’s Fill & Finish Expansions department. Our department is responsible for designing, planning, and building a major facility in the Fill & Finish Expansion programme.

We are currently focusing on the critical phase-shift from design to execution and are dedicated to ensuring the successful delivery of projects. As a member of our team, you will have the opportunity to work with senior colleagues and stakeholders globally, contributing to the development of fill & finish facilities of the future.

Working at Novo Nordisk
Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 64,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we’re working toward something bigger than ourselves, and it’s a collective effort. Join us! Together, we go further. Together, we’re life changing.

Contact
For further information, please contact Justine Holm Hvidtsted, Head of PMO, Future QC, FFEx at [email protected], or get to know us better by visiting Novo Nordisk Global Manufacturing Careers .

Deadline
4 August 2024.

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your resume or CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.