Senior Associate, Facility Operations (Maternity Cover)

At Genmab, we’re committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, candid, and impact-driven to our business, which is innovative and rooted in science, we believe that being proudly unique, determined to be our best, and authentic is essential to fulfilling our purpose.

We are looking for an additional member of our successful Copenhagen FM team to join us in August 2024 for a 11 month maternity cover contract.

The Role & Department
The Senior Associate, Facility Operations will provide administrative support to the department, and particularly the local Facility Leadership Team. The role is based in our new headquarters in Valby and is on-site.

A positive, pro-active, and service minded 'can do' attitude is essential for this role which is pivotal for the success of the department.

Main Responsibilities Include

• Create PRs and manage POs through SAP (keep track of created POs and update the records accordingly)
• Support the FM team with any SAP / finance related issues
• Use SmartSheets to organize and track projects and tasks in the department
• Proactively and independently organize and expedite workflows, and initiate follow-up when necessary to ensure schedules and deadlines are met
• Manage Teams sites, electronic files, databases, and other data in a systematic way for enduring use
• Manage all department contracts via DocuSign and archive in Knowliah
• Maintain up-to-date organizational information for the organization (e.g., organizational charts, headcount trackers, department dossiers)
• Use appropriate discretion in the management of information and stakeholders
• Responsible for seamless execution of event logistics including conference room reservations, teleconferences, videoconferences, and associated meeting logistics
• Manage all travel required on behalf of Manager(s), and occasionally for extended leadership team. This may include complex international travel (e.g., visa preparation, ground, hotel) and managing local itineraries
• Some management of meeting logistics internationally will be required, working with Genmab colleagues in other countries
• Create and submit various expense reports in Concur
• Create and edit Word documents, PowerPoint presentations and Excel worksheets
• Coordinate and provide key information to other business units as appropriate
• Work closely with other administrative partners within the CPH site and across the Global Leadership Team in FM
• Serve as SharePoint administrator and site owner
• Assist with group operations through scheduling governance, department, or project team meetings. Draft meeting agendas, meeting minutes, and/or assist with tracking milestones and action items (Site Operations Meetings, New HQ etc.)
• Initiate office engagement activities that foster a collaborative and diverse global team culture consistent with our values
• Coordinate and support organization of diverse on-site events (social activities, celebrations, anniversaries, office move-arounds etc.)
• Act as the go-to person for office/site/basic needs
• Ad-hoc projects work as required.
• The Employee shall also render such other related services and duties as may be assigned to him/her from time to time by his/her supervisor.

Requirements

• Proven experience in project and task management, with the ability to prioritize and manage multiple tasks efficiently
• Strong organizational skills with a high attention to detail
• Experience with SAP and procurement processes
• Excellent communication and collaboration skills, with the ability to work effectively with diverse teams and across global sites
• Strong commitment to maintaining up-to-date organizational information and supporting operational efficiency
• Knowledge of Smartsheet, Concur and Knowliah is desirable
• A pro-active, enthusiastic and goal orientated problem-solver
• Super user of Work, Excell and Powerpoint
• Strong communication skills - both oral and written. English is our corporate language, and all written materials are produced in English

About You

• You are passionate about our purpose and genuinely care about our mission to transform the lives of patients through innovative cancer treatment
• You bring rigor and excellence to all that you do. You are a fierce believer in our rooted-in-science approach to problem-solving
• You are a generous collaborator who can work in teams with diverse backgrounds
• You are determined to do and be your best and take pride in enabling the best work of others on the team
• You are not afraid to grapple with the unknown and be innovative
• You have experience working in a fast-growing, dynamic company (or a strong desire to)
• You work hard and are not afraid to have a little fun while you do so

Locations
Genmab leverages the effectiveness of an agile working environment, when possible, for the betterment of employee work-life balance. Our offices are designed as open, community-based spaces that work to connect employees while being immersed in our state-of-the-art laboratories. Whether you’re in one of our collaboratively designed office spaces or working remotely, we thrive on connecting with each other to innovate.

About Genmab
Genmab is an international biotechnology company with a core purpose guiding its unstoppable team to strive towards improving the lives of patients through innovative and differentiated antibody therapeutics. For more than 20 years, its passionate, innovative and collaborative team has invented next-generation antibody technology platforms and leveraged translational research and data sciences, which has resulted in a proprietary pipeline including bispecific T-cell engagers, next-generation immune checkpoint modulators, effector function enhanced antibodies and antibody-drug conjugates. To help develop and deliver novel antibody therapies to patients, Genmab has formed 20+ strategic partnerships with biotechnology and pharmaceutical companies. By 2030, Genmab’s vision is to transform the lives of people with cancer and other serious diseases with Knock-Your-Socks-Off (KYSO™) antibody medicines.

Established in 1999, Genmab is headquartered in Copenhagen, Denmark with locations in Utrecht, the Netherlands, Princeton, New Jersey, U.S. and Tokyo, Japan.

Our commitment to diversity, equity, and inclusion
We are committed to fostering workplace diversity at all levels of the company and we believe it is essential for our continued success. No applicant shall be discriminated against or treated unfairly because of their race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. Learn more about our commitments on our website.

Genmab is committed to protecting your personal data and privacy. Please see our privacy policy for handling your data in connection with your application on our website https://www.genmab.com/privacy.

Location: Copenhagen - Carl Jacobsens Vej 30