Management Assistant

Humlebæk, DK

Job Family: Administration

Country/Region: Denmark

Do you want to work in a management assistant role supporting the R&D business area VP´s? Are you highly organised, ready for an exciting and busy workday, and do you have a great sense of humor as well?

Welcome to Global R&D within Innovation
At Coloplast, we develop products and services that make life easier for people with intimate health care needs. From our HQ in Humlebæk and our Pilot Plant in Mørdrup, you will be joining our Global R&D department, located within our Innovation function. We have approx. 400 colleagues, and we cover the end-to-end product development journey, from innovation all the way to manufacturing.

As the new management assistant, you will be working closely with the Vice President (VP) of Innovation Project Management and VP of Pilot Plant whom you will assist in their daily endeavors. Furthermore, you will support their leadership teams. In R&D we are currently looking at a new agenda and hence into an exciting transformation period in R&D, making this an interesting time to join Coloplast.

A mix of classic management assistant tasks and executive responsibilities
This role has many facets, but overall, you will be supporting our VPs in all aspects of their work, and you will also be expected to support the VPs leadership teams with more traditional management assistant tasks like support of calendar management and administrative assignments, and you will become an ambassador for our VPs when they are not in the office.

Responsibilities will include but are not limited to:

• Providing service and support to the VP areas ensuring smooth processes in all communicative and administrative issues
• Proactively plan ahead and anticipate requirements.
• Responsible administrative systems, including introduction to IT systems and platforms
• Administrative support to managers across the VP areas
• Support and manage HR activities e.g. information flow, announcement, job postings, introduction programs, etc.
• Planning, executing, and follow up on in different management fora’s
• Ensuring proper documentation (preparation of agenda, minutes of meeting)
• Participating in internal networks to ensure continuous development via knowledge sharing
• Organizing and managing internal and external events

Management assistant experience and a drive for succeeding
With your motivation for working in a fast-paced environment where no days look alike, you understand the flexibility and proactivity needed for being a Management Assistant. You further possess a great holistic business understanding as well as customer orientation – and you thrive when solving problems and succeeding in your tasks. You are loyal and diplomatic, and you value your high integrity, so that you always have a high focus on the quality in your work.

Furthermore, we imagine that you have:

• A relevant degree and experience from a similar role, preferably from international companies where you have supported management teams
• Experience with stakeholder interaction, including working with senior management
• Financial acumen
• Great IT skills, e.g. with Advanced PowerPoint, Excel, Teams and SharePoint
• Great communicative, linguistic (high proficiency in English and Danish written / verbal)
• Experience working with VPs and leadership teams on arranging meetings, events including content, agendas and minutes and alike

Interested?
If you would like to know more about the position, please feel free to call Lead Talent Acquisition Partner, Pernille Marie Lind on +45 49111949. We will take candidates into the recruitment process continuously, so do not hesitate to apply. This position will remain open until a suitable candidate has been found.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

Visit us on Coloplast.com.

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