Finance Officer

Finance Officer

The Finance Officer main objective is to provide efficient and effective financial management according to DRC-DDG’s internal and donor procedures, as per the Operations Handbook.

Responsibilities:

• Assist or do the Mobile Response Team cash advance request and clearance upon completion of the mission
• Track all cash advance requests and ensure costs incurred are posted correctly in DRC Dynamics and BFUs the system and provide weekly updates related to cash advances to the Emergency Manager. Ensure that all MRT-related transactions are correctly posted and booked on appropriate budget lines.
• Support in the review of advance closure documents before final approvals by the Emergency Manager
• Support the Emergency Manager during the facilitation of BFU sessions, document action points and act accordingly.
• Cash drops: Initiate and ensure cash drops to MRT field teams are delivered timely.
• Cash request – Field. Substitute and Prepare formal letters and ensure delivery is done timely and follow up with the mission Team leader and Bank on any issue related to cash delivery, and update the Emergency Manager.
• Serve as MRT Focal point for all bank-related issues and communication with Banks
• E-Banking - Creator, pay vendor invoices to the correct bank account provided in the invoices.
• Obtaining signed Bank statements, obtaining bank statements and sharing scanned copies with the Finance Coordinator.
• Monthly pay salaries for staff with bank account, accurately and to correct bank account.
• Do a weekly advance closure follow-up with MRT staff who had open advance to settle advance in time.
• Properly close, the monthly books both soft and hard copies documents, and vendor payment in Dynamics posted and, closed for all transactions of MRT.
• Track all mission budgets for all ongoing MRT deployments and provide spending projections based on respective mission ToRs and by donor.
• Review and correctly update with the respective budget codes all MRT’s monthly flight charges in the customer statement as shared by DRC’s country finance department.
• Documents transfer (Accounts to Archives) maintain proper filling and labelling of documents and files, and responsible for archive both soft and hard copies of documents in physical and share point for MRT.
• Archiving (Soft/Hard copies) scanned and physical documents according to DRC DDG operational handbook policies.

Experience and Technical Competencies

• A degree or diploma in finance, accounting, economics, business administration, or a related field is usually required.
• Ability to analyze financial data, interpret trends, and create financial models.
• Familiarity with financial software and tools, such as spreadsheets, accounting software, and ERP systems.
• Teamwork: Ability to collaborate with colleagues from different departments to achieve financial Experience:
• 3-5 relevant work experience: Previous experience in finance, accounting, or a related field is often required.

Languages:

• Fluency in written and spoken Arabic,
• Good command in written and spoken English

Department: , Nairobi

Location: Juba

Application deadline: 26 Jun 2024