Procurement Expert (ESCB/IO)

Finance and Sourcing

Finance

9990

General Information
Type of contract Short-term contract, which may be extended to up to 36 months subject to individual performance and organisational needs

Contract end date 31.12.2025

Who can apply? EU nationals working for national central banks of the ESCB, international governmental organisations or other employers performing central banking or banking supervision tasks within the framework of the Eurosystem

Salary F/G (bracket 1 - step 1) full time monthly net salary: €6,909 plus benefits, for further information see what we offer.

Role specialisation Finance and Procurement

Working time Full time

Place of work Frankfurt am Main, Germany

Closing date 04.07.2024

Your team You will be part of the Central Procurement Division in the Directorate General Finance. Our Directorate General has approximately 100 staff responsible for the financial reporting of the Eurosystem and the European Central Bank (ECB), including the Eurosystem’s monetary income allocation scheme, and the ECB’s financial and management accounting services. We also prepare the ECB's strategic and operational planning, including the annual budget, and contribute to the fee framework for banking supervision and its implementation. Finally, we provide internal procurement oversight and services. The Directorate General is involved in several Eurosystem committees and sub-structures in these fields.

The Central Procurement Office (CPO), a division of 25 staff, is responsible for ensuring, through its central coordination, oversight, advice and support, the sound conduct and successful outcome of ECB procurements in accordance with the ECB’s rules and procedures. In this context, the Division acts as a second level of control and governance for the ECB’s procurement activities. It also provides advice and support throughout the procurement process. We develop and implement the ECB’s procedural frameworks for procurement planning, execution and reporting.

In your role as Procurement Expert you will be part of a team that is aligned to the business, ensures value for money and compliance with the procurement rules, and aims at identifying and offering effective solutions and facilitating innovation. You will work closely with colleagues from all areas in the bank and interact with external providers.

The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation or other characteristics.

Your role As a Procurement Expert you will:

• act as proactive business partner for a portfolio of business areas in the conduct of public tenders, three- and/or five-quote procedures and any other procurement procedures, to ensure that the entire procurement process is sound and effective, including establishing sourcing strategies and plans for certain categories of procurements as strategic service provider and recognised partner with relevant business domain knowledge;
• provide procurement expertise, advice, guidance and support at all stages of the procurement cycle, covering the full spectrum of procurement-related matters and decision-making, thereby offering effective solutions, ensuring value for money, and maintaining compliance with the procurement rules;
• review and approve tender documentation; participate in the evaluation of offers and in negotiations;
• act as the single point of contact for all communication with applicants/bidders during a public tender procedure;
• contribute to the collection and analysis of procurement data for decision-making, to improve the overall external sourcing of goods and services and contribute to the overall cost management of the organisation;
• contribute to developing and maintaining procurement policies & rules, procedures, processes, guidelines and documentation templates;
• provide input into, and coordinate conceptual developments by the CPO.

The position offers you excellent opportunities to partner with and get insight into various business areas and leverage your expertise in sourcing their business. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills Essential:

• a master’s degree or equivalent in business administration, economics, law, finance, IT, engineering or another relevant field (for details on degree equivalences);
• in addition to the above, two years of relevant professional experience in the area of public procurement and contracts or related areas such (e.g. sales, product development, budget);
• experience in drafting and maintaining commercial or financial management documentation, such as requests for proposals, invitations to tender, controlling reports, data analytics reports, etc.;
• an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages.

Desired:

• working knowledge of EU procurement law and related international procurement standards and procedures and/or other public procurement activities;
• a good working knowledge of MS Office, such as Word, Excel and PowerPoint;
• knowledge of document management systems such as OpenText Livelink;
• user knowledge of software tools for planning, executing and monitoring procurement procedures or enterprise resource planning systems such as SAP.

You engage collaboratively with others. You pursue team goals and learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. You analyse complex information effectively and can evaluate different views to arrive at solutions. You know and anticipate stakeholder needs. You are motivated to work for the ECB, the position and the team.

Working modalities We are willing to discuss part-time arrangements

Further information The contract offered will be short-term ESCB/IO, the appointment being for 12 months as of the exact starting date of the selected person, extendable to up to 36 months.

For additional information on this specific vacancy, you can speak to the hiring manager, Beatriz Soria Leon, on +49 (0)69 1344 95116 between 11:00 and 12:00 on Tuesday, 25th June.

Application and selection process The recruitment process for this position will be conducted remotely. It will include a written test and an interview.

If you are not selected for this position but are still considered suitable, you will be placed on a reserve list (see step 4 of how we hire), from which you might be considered for similar positions within the ECB.

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