Executive Assistant

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

We offer

This is a great opportunity to work in a global team, with our VP for our Ocean Network Products. We offer an informal working environment with colleagues who all strive to do their best every day for our customers around the world.

Above your salary, we offer a competitive annual bonus, Pension contributions and 6 weeks of paid vacation.

You will have access to various clubs with discount activities from Art club to Yacht club and access to our on-site gym and physio and more!

Plus… we have Employee resource groups and activities, for example Pride@Maersk for the LGBTQ+ community and allies or the PWN (Power Women’s Network) which is a network of brave women who want to make a real change on inclusive leadership and equitable career progression for women in Maersk.

About the role

Our Global Head of Ocean Network Product is currently looking for an Executive Assistant to support him with tasks such as driving the management meeting agenda, following up on actions and conclusions, office administration and management office communication – e.g. preparation of communication briefs, Townhall material etc.

We are seeking an experienced, energetic and well-organized Executive Assistant, who will serve as the right hand to the leader, and keep track of management whereabouts, functional agenda, and keeping legal and contractual documentation updated and structured. Teamwork and collaboration are key elements in your approach to work, teams, and colleagues.

To be successful in the role, pragmatic problem-solving is required, and the ideal candidate finds great pleasure in overcoming various obstacles while following through on initiatives. Needless to say, they have an open mind and a respectful approach to all of their colleagues and stakeholders.

As an Executive Assistant in Maersk you will be responsible for a wide range of tasks, including but not limited to:

• Administration support: Support with general administration, Workday delegation, expense management, visitors, and coordination during “out of office” periods.
• Stakeholder Management: Interact with and keep relevant stakeholders informed of operational activities while addressing queries and resolving ad hoc issues.
• Communication: Coordinate monthly leadership check-in meetings, and quarterly Fireside chats with the Ocean Network teams, maintain distribution lists.
• Event Management: Including booking off-sites and co-ordinating social events
• Travel arrangement: Manage and book travels for the leader while ensuring compliance to travel policy and cost-consciousness.

** In addition to supporting the Head of Ocean Network Product, you will also provide administrative support (travel arrangements, expenses and booking offsites) to 2-3 senior directors within the team.

What are we looking for
While reading the following list, please consider that we value your whole skill set and expertise more than a list of “must haves”. If you believe you can aspire to this role, get in touch, even if you don’t currently have everything listed – let’s talk!

• An exceptional ability to organize and align management agenda, calendars, and ways of working.
• Excellent communication skills and interpersonal abilities.
• Proven ability to handle highly confidential information accordingly.
• Strong problem-solving skills and can-do attitude.
• Proactive and detail oriented.
• Advanced skills within the Microsoft office suite.
• Fluency in English (writing and verbal/oral).
• Valid EU work permit.

If you see yourself in this role and you are keen to become a part of our journey at Maersk, then we look forward to hearing from you.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].

Work type:
Full time

Locations:
DK - Copenhagen