Executive Assistant - Ocean Products

Executive Assistant to Vice President and Senior Directors (maternity cover)
Fixed Term Contract until March 2025
Location: Copenhagen, Maersk HQ

Company Overview:
Maersk is a leading global shipping company in integrated logistics. Maersk have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

What We Offer:
This is a superb opportunity to work in a team that is part of the Ocean Products team, with direct support to the Head of Transported by Maersk Solutions. Furthermore, we offer an informal working environment with excellent colleagues who all strive to do their best every day for our customers around the world.

Above your salary, we offer a competitive annual bonus, Pension contributions and 6 weeks of paid vacation. You will have access to various clubs with discount activities from Art club to Yacht club to Angling club with planned fishing trips to Brewing club! Plus we have Employee resource groups and activities, for example Pride@Maersk for the LGBTQ+ community and allies or the PWN which is a network of brave women who want to make a real change on inclusive leadership and equitable career progression for women in Maersk.

About the role:
The VP and Head of Transported by Maersk Solutions is currently looking for an Executive Assistant to support him and the Senior Directors in the leadership team with tasks such as driving the leadership meeting agenda, following up on actions and conclusions and team administration tassk – e.g. preparation of Townhall material etc. This role is pivotal in ensuring the smooth operation of our leadership team's activities and engagements.

We are seeking an experienced, energetic and well-organized Executive Assistant, who will serve as the right hand to the VP, and keep track of his whereabouts, functional agenda and expenses. Teamwork and collaboration are key elements in your approach to work.

As an Executive Assistant in Maersk you will be responsible for a wide range of tasks, including but not limited to:

Support to the Head of Transported by Maersk Solutions:

• Administration support: Support with general administration, Workday delegation, expense management, calendar management, expenses and general support to ensure the days runs as smoothly as possible
• Travel arrangement: Manage and book travels for the leader while ensuring compliance to travel policy and cost-consciousness.

Support to Senior Directors:

• Provide administrative support to three Senior Directors, focusing on expenses, travel arrangements, and offsite bookings

Offsite Meetings for the Leadership Team:

• Coordinate and organize offsite meetings, including agenda creation, location scouting, and catering arrangements
• Ensure all logistical aspects are handled seamlessly, allowing the leadership team to focus on strategic discussions

Collaboration with HR:

• Work closely with the HR department to align on initiatives and support HR-related activities
• Assist in organizing team-building events, workshops, and training sessions.

Weekly Friday Debrief:

• Plan and run the agenda for the weekly Friday debrief meetings for the broader team

Quarterly Friday Bars:

• Organize and coordinate quarterly Friday bar events outside the office to foster team camaraderie

Yearly Team Days:

• Plan and execute annual team days for the broader team.

What are we looking for
While reading the following list, please consider that we value your whole skill set and expertise more than a list of “must haves”. If you believe you can aspire to this role, get in touch, even if you don’t currently have everything listed – let’s talk!

• An exceptional ability to organize and align management agenda, calendars, and ways of working
• Excellent communication skills and interpersonal abilities
• Ability to handle highly confidential information accordingly
• Strong problem-solving skills and can-do attitude
• Proactive and detail oriented
• Advanced skills within the Microsoft office suite
• Fluency in English (writing and verbal/oral)
• Valid EU work permit

If you see yourself in this role and you are keen to become a part of our journey at the Ocean Products in Maersk, then we look forward to hearing from you.

#LI-HAN
#LI-Hybrid

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].

Work type:
Full time

Locations:
DK - Copenhagen