Finance Assistant

Support Finance and Operation team in timely disbursement of payment to third parties and manage bookkeeping. S/he will manage bookkeeping according to DCA accounting system and policy.

This job description does not entails acting in a senior position. Regardless of the content of this job description the employee is expected to participate in any task necessary for the organization delegated by the manager at all times.

Main Responsibilities:

• Ensure financial procedure compliance with applicable standards, rules, regulations, and systems of internal control.
• Review all accounting transactions with complete documents and forward for payment.
• Handle monthly, quarterly and annual book closings.
• Support in the audit process, ensuring requested document are provided on time
• Maintain and monitor all receivable and payable accounts records and send the information to relevant employee by next day after closing the month.
• Maintain cash on hand balance and request for petty cash replenishment and maintain cash overview, prepare a cash flow request, initiate bank payments, withdrawals and transfer.
• Coordinating with HR to prepare monthly staff payroll, monthly provident fund, staff benefits, taxes and other relevant calculation.
• Assist Finance Coordinator (Control and Core fund) to prepare government reports such as annual income, VAT, taxes, financial report etc
• Collect bank statement, credit/debit advice, bank specimen and any other banking transactions.
• Timely payment of routine payment, i.e: utilities, telephone, security, projects shared cost etc. including accruals and amortization of prepayments (if any).
• Maintain completeness of filing according to Maconomy transactions (all vouchers are approved, all codes are filled, stamped, signed etc).
• Develop both physical and electronic folders for important financial documents (i.e: bank, list of signatories, audit report, office report, delegated mails etc.)

COMPETENCIES & QUALIFICATIONS
COMPETENCIES

• A high degree of integrity, accountability, energy and flexibility.
• Experience in finance/accounting, grant management, and project management; preferably with institutional donors,
• Ability to read, understand, and communicate guidelines on compliance and accounting regulations.
• Ability to build partners’ capacities on financial systems and administrative skills
• Comfortable helping others prioritize and stay organized in a busy, fluid environment,
• Ability to work independently and in groups, manage multiple tasks concurrently, and meet deadlines with attention to detail and quality,
• Ability to work calmly and professionally under pressure,
• Well organized and able meet deadlines,
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse team members,
• Able to independently gather information necessary to complete tasks.

QUALIFICATIONS

• Bachelor degree in Business Administration, Finance or equivalent university degree
• At least 3 years of work experience in finance
• Knowledge in Payroll, Tax and NSSF and experience with government applications such General Tax Department, National Social Security Fund (NSSF)
• Computer proficiency in MS Office applications, particularly in spreadsheets.

Work related travels are expected in this position.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Department: CO Cambodia

Deadline: 12 July 2024

Location: Phnom Penh, Cambodia