Grants Management Officer

Grants Management Officer

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation.

DRC is looking for a Grants Management Officer who will be reporting to the Grants and Partnership Manager, with technical reporting to the Government Liaison Coordinator (GLC), the Grants Management Officer (Reporting and Liaison) is responsible for coordinating national reporting, supporting the GLC in liaising with government entities to align project implementation with strategic plans, and managing the project approval application process on JORISS. The role also involoves leading on the development of high quality donor reporting.

About the job
The individual will report directly to the Grants and Partnership Manager. Your main duties and responsibilities will be:

Government Liaision, project approval, and reporting

• Support the Government Liaison Coordinator, along with the relevant Technical Unit and Project Focal Points, in coordinating the communication with the relevant line ministries to identify areas of collaboration and support and support in coordinating their implementation.
• Support in the planning of meetings with government entities.
• Map out and continuously stay up to date with the strategic plans and priorities of relevant government ministries. In coordination with the GLC and Grants and Partnership Manager, ensure timely engagement with these stakeholders and provide recommendations for project design in alignment with their priorities and requests."
• Coordinate the process of project approval application submission on JORISS for DRC’s granted projects by preparing and circulating templates of the Project Action Plans (PAP), obtaining inputs from the relevant team members, consolidating inputs, and obtaining sign off from SMT and GLC for submission.
• Advise programmes and technical teams to ensure project implementation aligns with projects’ action plans submitted to the government thorugh out the project implementation cycle.
• Liaise with sub-grant partners to ensure the process for JORISS submission is clear and all documents are received and shared with the GLC.
• Coordinate the process of preparing progress reports to the relevant line ministries on DRC’s on-going projects by preparing and circulating templates, obtaining inputs from the relevant team members, consolidating inputs, and obtaining sign off from SMT and GLC for submission.
• Liaise with project managers for data collection, reports and analysis as required by GLC.
• Supporting the consolidation of submission of reporting on JORISS for all partners.
• Support the GLC in ensuring that all approved project modifications are reflected on the government JORISS portal.
• Develop templates and design processes to be used internally in order to improve efficiency in the submissions to line ministries by the GLC.
• Develop and maintain tools and trackers to manage timelines and track submissions of project applications on JORISS, as well as Government reporting.
• Maintain documentation of project PAPs and reports on SharePoint.

Donor Reporting:

• Coordinate external donor reporting (including relevant data collection from different staff/departments) ensuring high-quality, well-written, accurate and timely narrative reports (monthly, mid-term, annual and/or final) meeting donor and DRC requirements
• Follow up with the Finance department on donor financial reporting and audits
• Liaise with the regional and HQ focal points for coordinating internal reviews of reports prior to submission
• Support the Grants Management Officer (Reporting and Government Liaison) develop high quality donor reports in a timely manner.

General

• Ensure that a positive and mutually respectful relationship is maintained at all times within DRC and partners and addressing any issues as they arise and other relevant tasks as determined by the line manager.

About you

• Undergraduate degree in international relief and development, social sciences, management or related relevant field.
• Minimum 3 years of experience in international organizations and humanitarian settings, specifically in grants and reporting. Skills and experience in managing and coordinating with multiple partners concurrently is highly regarded;
• Fluency in Arabic and English
• Experience in dealing with governmental entities
• Strong level of computer literacy (Microsoft Word, Excel, and Power point);
• Excellent interpersonal and problem-solving skills, creativity and flexibility;
• Experience in using tools, manuals, training modules and plans for the purpose of capacity building and project management;
• Comfortable in a multi-cultural environment, flexible and able to handle pressure well;
• Flexibility in working overtime when needed
• Flexibility in frequent traveling to national field locations

In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Location: Amman
Closing date for applications: 14-7-2024

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Department: , Amman

Location: Amman

Application deadline: 14 Jul 2024