Department Assistant (Denmark, Gentofte)

Jobbeskrivelse
Placering
Gentofte, Denmark

Jobkategori
Business Support & Administration

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Are you interested in pursuing new opportunities in a cutting-edge and fast-paced setting? Are you driven by the prospect of assisting a department and its managers in a varied workday? If so, you may be interested in applying for the Department Assistant role in the Quality Assurance (QA) department for Aseptic Manufacturing in Gentofte, Denmark.

Apply today and join us for a life-changing career !

The position

As Department Assistant, you will be responsible for planning, preparing, optimising and following-up on a wide range of administrative tasks and processes across the area. You will be a key person in the department with the primary responsibility to ensure the office is kept in order and support your colleagues with administrative tasks.

With a proactive and service-oriented approach your main tasks will be:

• Support the management team in meetings, plan, schedule, take minutes and follow-up on action plans

• Support with financial control within budget and accounts, do monthly follow-ups and handle procurement

• Be leading responsible for various GMP lists in the department, and have a role in preparation for inspections

• Act as super-user of various IT systems and maintain and update Department folder, SharePoint, Teams-sites and Outlook groups

• Plan and prepare onboarding of new employees

In addition to the primary responsibilities of the Department Assistant role within the department, you will also be responsible for booking, planning, and coordinating events and seminars for the teams and department. You will also be expected to handle internal and external communication on behalf of the department.

Furthermore, you will perform the role of Local Records Manager (LRM) for physical records, which includes maintaining and organizing records, as well as being involved in inspections and audits if documentation needs to be presented.

Qualifications
We are looking for a Department Assistant with solid experience, who is passionate and eager to take ownership of diverse assignments ranging from administrative tasks to independent coordination and follow-up.

As an ideal candidate, you:

• Have 4+ years of relevant working experience from a role within administration, governance support and/or meeting planning

• Can communicate effortlessly, both verbally and written in English and Danish at business level

• Are a skilled user of IT systems, including MS Office and SAP, and a fast learner to pick up new software skills

• Are used to work with many stakeholders on all levels and used to build strong networks and relations

• Are self-motivated, work independently and are used to thinking steps ahead of others and secure coordination

As a person, you are organised, work systematic, dedicated, and have a strong focus on quality. You enjoy working with administrative processes and proactively share your suggestions for improvement. You have a ‘can-do’ attitude and enjoy working with tight deadlines as a part of a dynamic area. In your role, you will refer directly to the Director for the department.

About the department
Our department is acting as quality support for all Aseptic production in Gentofte, where medicine is produced in a sterile environment for people living with serious chronic diseases. We bring value to our patients by assuring safe and high-quality products in accordance with Good Manufacturing Practice (GMP). The department are currently growing to support our production facilities located in Gentofte and consists of more than 70 highly qualified employees led by an engaged and experienced leadership team. You will be a part of a department where behavioural targets are driving our culture and where setting direction for quality is driven through quality oversight and our ability to support and drive improvements. We are producing at full speed on existing lines while building and ramping up new state of the art facilities.

Working at Novo Nordisk
Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 61,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we're working toward something bigger than ourselves, and it's a collective effort. Join us! Together, we go further. Together, we're life changing.

Contact
For further information, please contact Quality Director Ditte Kivsmose Kaldor at +45 3075 7767 or [email protected] .

Deadline
28 July 2024

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.