Engineering and Projects Administrator (Maternity Cover)

Job Objective

As Engineering and Projects administrator you will be responsible for providing administrative,

• Financial and scheduling support to the Engineering and Projects Departments.

Manor Farm is an equal opportunity employer.

• Able to effectively communicate with technical and non-technical audiences.

• Excellent planning, organisational, time management and prioritization skills.

• Demonstrates strong analytical and organizational skills and the ability to handle multiple tasks at the same time.

• Develops, designs, and has responsibility for the implementation and follow-through of the processes. Follows up on identified issues and develops the systems to resolve them based on root cause analysis.

Skills

• Communicates ideas and information in an engaging manner. Works co-operatively with others and builds relationships within and outside of the organisation.

• The ability to make informed, effective, and timely decisions.

• Demonstrates effective use of listening and questioning skills while displaying openness to other people's ideas and thoughts.

• Builds and maintains relationships with others at all levels to develop mutually beneficial outcomes. Uses diplomacy, tact, and interpersonal skills to support others in reaching consensus.

• Promotes confidence and positive attitude through honesty and professionalism in all interactions.

Competencies

Skills and Competencies

• Experience of reporting on Origin Green / ISO 14001 / ISO 50001 experience would be beneficial.

• Proficient knowledge of MS Excel, PowerPoint, Word, Outlook, etc.

• Experience in the use of AutoCAD or similar software desirable

• Experience of accounts software package such as NAV an advantage

• ECDL/ ICDL Course completed

• 2 year's relevant experience in similar role.

Experience and Education

Requirements

• Work with department heads & team to change business culture as per agreed company-wide initiatives

• Manage accidents in line with company policies

• Comply with all measures contained in the company policies & procedures and employee handbook.

• Behave in a manner that supports and demonstrates Company values, Challenge, Sense of Urgency & Openness

People

• Proactively identify and correct unit risks

• Comply with company reporting needs

• Comply with relevant HR policies and procedures

• Run unit to achieve health and safety targets

• Run unit to achieve environmental targets

• Surpass minimum quality standards and measures

• Data collection processes and reporting (for all sustainability KPIs and targets)

Compliance

• Suggest immediate Capex initiatives to improve the busines

• Report on control budget

• Report on department cost savings.

Cost

• Facilitate inspections and action inspection reports

• Implement company GMP policies to maintain standards

Qaulity

• Undertaking project tasks and providing administrative support as required.

• Ensuring project teams adhere to timeframes and all documentation maintained appropriately

• Preparation of documentation for new project applications.

• Generating all purchase orders relating to Capital Expenditure, ensuring all are invoiced in a timely fashion and maintaining all document records pertaining to these transactions.

• Maintain knowledge on the status of projects at all times and be able to report to relevant stakeholders internally and to Scandi Standard central projects teams.

• Providing support to site Project Managers in project delivery.

• Updating project documentation and information on Antura Projects Database.

• Organising and facilitating project review meetings, preparation of meeting presentations and materials, and create and distribute meeting minutes and actions.

• Maintaining and tracking budgets and expenditures, scheduling, resources and documentation for all site Capital Expenditure Projects

Projects Tasks

• Address all reasonable duties as required by the business.

• Take meeting minutes and distribute to relevant parties.

• Asset Management (AMS) Systems Support - Systems Data Entry, Administration, Engineering Database Documentation Control & Maintain Training Records.

• Assist in the maintenance of the Site Approved Contractors Register – Upkeep of the Contractor Control System that includes requesting Insurance and H&S Documentation, permit control, etc.

• Validation of Technician Hours/Annual Leave/Absence/Sick leave for Weekly Labour Reporting.

• Maintenance of hourly paid Technician Holiday Register.

• Coordination of Maintenance Contracts Schedule – tracking contractor costs, scheduling site visits and recording reported issues for follow up.

• Daily/Weekly updating of Engineering Performance KPI’s.

Engineering Tasks:

Performance

Duties and Responsibilities

• Use of software packages including Microsoft NAV, Antura Projects, Pirana CMMS, AutoCAD, etc.

• Coordinate information for the maintenance of company Capital Expenditure System and Fixed Assets Register.

• Liaise with Finance/HR/Quality/IT/H&S Departments on a variety of issues based on the company’s needs.

• Assist site Project Managers by tracking all project expenditure, resources and documentation & coordinating project meetings, schedules and Capital Expenditure applications.

• Technician Labour Costs and Annual Leave requests and documentation.

• Maintenance of Engineering administrative systems, Performance KPI’s, Services Contract Schedule, Contractor control System.

Application deadline: 27 Sep 2024