Administrative Assistant

Administrative Assistant in Sourcing and Trading
Our story goes back more than 150 years, to the chilly southern coast of Scandinavia. From our early success in Sweden and Denmark, we’ve grown into the world’s leading specialist producer of plant-based oils, employing more than 4,000 people all across the globe.

We work with our customers to make the products you love even better. The oils we produce go into making your chocolate extra-creamy or putting the crunch into your croissant. And it’s not just food — we work across industries to make products that are higher quality, healthier and better for the planet.

Everything we do is about Making Better Happen™.

AAK Denmark:
Located in the Port of Aarhus, AAK Denmark is the oldest site in AAK founded in 1871 and the world’s largest producer of shea oil and fats. These are mostly used in the chocolate and confectionery industries, but shea oil is also used in cosmetics. Our highly automated production process runs 24/7 – 365 days a year, supervised by expert operators from our central control room. Our oil and fats laboratory is responsible for the development of AAK’s global process technologies, which contribute to cleaner and more efficient manufacturing, and more sustainable end products. Our product development team manages development activity across the group, in close collaboration with the Customer Innovation Center. Our site’s large IT team also works across the globe.About the role:
The role is centered around administrative tasks for imported raw materials, regarding compliance of the EU Deforestation Regulation (EUDR). You will be supporting the execution and administrative tasks for Sourcing and Trading in Europe, such as
executing purchase/sale and paper trading contracts, here among booking of freight and verifying information, such as trade details, invoices, sustainability data and other

Your responsibilities:

• Compiling EUDR data from suppliers and organizing it within our filing systems for each of our deliveries, to ensure full traceability.
• Interact with our SAP system and the new Green Token system, which will manage traceability within AAK. This applies to every delivery we make into the EU and across our sites.
• Interact with the EU system TRACES. Upload data to complete our Due Diligence Statement to the EU for approval by the authorities. Recording the EU reference back into our systems.
• Find and submit data to the authorities for audits and inhouse stakeholders.
  
• Support the execution of our purchase contracts in coordination with our planning.
• Support the booking of freight.
• Support the facilitation of customs clearance.
• Check and confirm contract and invoice details
• Participate in projects within your space of responsibilities

About you:
You can approach this role with a variation of educational backgrounds. Relevant educations include Logistics, Economics, Administration, Office support and Sustainability.

Whatever you background it is essential to us, that you have a keen eye for details and are highly organized for administrative tasks in an office environment. Expertise in compiling large amounts of data and working within ERP systems (SAP) is apricated. As well as experience within logistics and execution of contracts for commodities, sustainability in agriculture (specifically EUDR) and analyzing data.

As a positive work environment means the world to us, we you also expect you be a team player with a collaborative mindset.

Danish is regarded as a significant advantage when applying for the role.

In return AAK offer
We offer a challenging, exciting and varied working day with motivated and engaged colleagues in an environment where there is an informal tone and where humor is part of everyday life. AAK is a company that practices "freedom with responsibility", and you can therefore expect a great influence on your everyday work life.
Furthermore, you can expect:

• Great working atmosphere where everyone matters.
• A warm and welcoming atmosphere.
• Investment in your development with training, mentorship and career paths.
• A divers and inclusive workplace that values every individual´s perspective and talents.

Want to know more?
Contact Sourcing & Trading Manager, Nordics Mikkel Rosgaard Wenøe on +45 29479786 to hear about the role.
We are looking to fill the role as quickly as possible and therefor assess applications on an ongoing basis, but we are willing to wait for the right candidate.

About AAK
Everything AAK does is about Making Better Happen™. We specialize in plant-based oils that are the value-adding ingredients in many of the products people love to consume. We make these products better tasting, healthier, and more sustainable. At the heart of AAK’s offer is Customer Co-Development, combining our desire to understand what better means for each customer, with the unique flexibility of our production assets, and a deep knowledge of many products and industries, including Chocolate & Confectionery, Bakery, Dairy, Plant-based Foods, Special Nutrition, Foodservice and Personal Care. Our 4,000 employees support our close collaboration with customers through 25 regional sales offices, 15 dedicated Customer Innovation Centers, and with the support of more than 20 production facilities. Listed on Nasdaq Stockholm and with our headquarters in Malmö, Sweden, AAK has been Making Better Happen™ for more than 150 years.

AAK prohibits discrimination on the basis of race, color, sex, sexual orientation, age, national origin, physical or mental disability, religion, veteran status, and any other class of individuals protected from discrimination under state or federal law in any aspect of the access to, admission, or treatment of students in its programs and activities, or in employment and application for employment.

Location:
Aarhus