Logistics Officer (Dnipro)

Contribute to the efficient and effective logistics management of the DCA in Ukraine, with a responsibility managing warehouse, premises, transport and fleet needs of DCA Field Office in Dnipro.

Main responsibilities:

• Compliance with Logistics Policies/Manuals and Guidelines of both DCA and the donors.
• Compiles all information reports and produces the field reports, including annexes
• Update tracking systems of DCA assets and equipment by issuing and using Asset Contracts, report to Logistics coordinator in Country Office (Kyiv).
• Drafts the narrative part and sends the complete report to Logistics coordinator for review and approved.
• Extracts the following annexes from Mission report Asset inventory, Donation report Vehicle and generator fuel consumption reports, Insurance schedules
• Oversees Warehouse and Fleet Follow-up
• Training of the logistics and program staff on proper procedures
• Build and develop meaningful and effective relationship with partners at all levels
• Actively participate in updating of the logistics, and Manuals in conjunction with Prolog
• In conjunction with the Procurement Officer, ensure all maintenance and fuel contracts are managed/track correctly and timely
• Conducting an annual and periodic physical asset verification in accordance with DCA
• Work with the HR/Admin Officer to ensure that all DCA logistical activities in place
• Coordinate procurement for emergency intervention in different areas
• Strengthen capacity of Logistics department, non-logistics teams at FO and partners
• Responsible for booking of accommodation for DCA staff and visitors, pickups, drops to and from the airport
• Ensure proper disposal of assets according to DCA and donors’ policies and procedures
• Secure that all DCA IT equipment’s and networks (internet, Backup drive etc.) are up and running and security of all resources are up to date
• Provide monthly ad hoc analysis re. fleet management (fuel consumption & Repair)
• Ensure, with assistance from Fleet Officer, state of the art fleet management of all vehicles
• Provide monthly ad hoc analysis re. fleet management (fuel consumption & Repair)

Work related travels are expected in this position.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Department: Ukraine

Deadline: 30 September 2024

Location: 49000, Dnipro, Ukraine