Military Registration Officer (Mykolaiv)

Under the supervision of the Head of Support Services, the Military Registration Officer is responsible for organizing and maintaining the military registration of conscripts, persons liable for military service, and reservists in compliance with Ukrainian law. S/he will coordinate tasks which crosscut and falls within other departments remits, through respective focal points and in line with DCA Ukraine programme policy and procedures.

Main responsibilities:

• Military Registration Maintenance:
  • Organize and maintain military registration documentation.
  • Verify the availability of appropriate military registration documents or electronic equivalents via the Diia Portal mobile app.
• Informing and Record-Keeping:
  • Inform conscripts, persons liable for military service, and reservists of military registration rules upon employment.
  • Maintain personal military registration records as per official lists and procedures.
  • Update and store information on conscripts, persons liable for military service, and reservists.
• Communication and Reporting:
  • Send notifications on employment status changes to relevant authorities within seven days.
  • Notify conscripts, persons liable for military service, and reservists of call-ups as requested by recruitment centres, the SSU, and the Foreign Intelligence Service.
  • Provide necessary information about conscripts, persons liable for military service, and reservists to relevant authorities.
• Explanatory Work and Accuracy:
  • Conduct explanatory sessions on military registration rules.
  • Ensure completeness and accuracy of the personal military registration lists.
  • Coordinate with relevant authorities for data verification and necessary updates.
• Reconciliation and Updates:
  • Periodically reconcile personal military registration lists with official records.
  • Annually verify data with recruitment and support centres.
  • Update personal military registration lists within five days of receiving relevant documents or electronic information.
• Document Handling:
  • Receive military registration documents from conscripts, persons liable for military service, and reservists for verification and registration.
  • Manage the booking procedure and maintain a logbook of inspection results.
  • Ensure compliance with military registration

Work related travels are expected in this position.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Department: Ukraine

Deadline: 30 September 2024

Location: 54000, Mykolaiv, Ukraine