Procurement and Logistics Coordinator / Syria_National Position

DanChurchAid (DCA) invites applications for the post of Procurement and Logistics Coordinator with its Syria Country Programme. The position is for national applicants and will be based in Raqqa.
About the role:
Reporting to the Head of Finance and Support Service, the main responsibility of the PLC is the management and coordination of all DCA procurement and logistics requirements in the Syria programme, in compliance with DCA procurement and logistics manuals. You will be responsible for setting up, improving and maintaining all necessary systems and processes, as well as training and capacity building DCA and Partner staff in all field offices and base locations. You will also work closely with Country Programme colleague to ensure the items and equipment required and budgeted for by their projects are purchased and transported in a timely and efficient manner.

The successful applicant will need to demonstrate a positive and self-motivated attitude. The jobholder will also require a level head, problem solving skills, a great deal of flexibility and attention to detail.

If you have these qualities and skills, and you are looking for a challenging opportunity with a leading Mine Action and Humanitarian NGO then we would like to hear from you.

The main duties relating to this position are as follows:

• Day to day management of the ProLog department and coordinate all procurement and logistics activities in the DCA Syria Programme.
• Set up, improve and maintain all necessary ProLog systems and processes required for timely, efficient, coordinated and compliant operations.
• Keep fleet management, asset and inventory list updated at all times using the DCA Admind Pro-log system.
• Ensure all procurement is carried out in accordance with the DCA procurement manual and donor requirements, and procurement related files for documentation are created, updated and maintained.
• Prepare procurement plans, prepare and launch tenders in cooperation with procurement committees, both locally and internationally.
• Monitor and analyse the ProLog situation in the programme and areas of operation, actively anticipating potential challenges, and the impact of those on DCA operations.
• Populate and maintain all relevant DCA online ProLog management tools.
• Manage, mentor and capacity build the programme’s ProLog staff, following a structured training plan with clear objectives and target indicators.
• Work closely with finance department to ensure budget lines are spent in a timely manner and all supporting documentation is collected and stored securely.
• Work closely with relevant technical experts to ensure the items and equipment required and budgeted for by their projects are purchased and transported in a timely and efficient manner.
• Conduct regular monitoring missions to field locations.
• Assess and provide advice on improvements to ensure the programme is as “green” as possible.
• Regularly check names of prospective suppliers against lists of suspected fraudulent suppliers, and immediately inform the SMT if there are any causes for concern.
• Develop and provide ProLog induction to all new international staff, and regular updates as and when required.
• Contribute to project proposal development with relevant ProLog related inputs.
• Any other duties, as requested by the SMT.

Additional responsibilities include:

• Contribute to a culture of excellence, continuous improvement and performance optimization across the Country Programme.
• Work in accordance with DCA values and humanitarian principles.
• Maintain effective working relationship with other members of the Country Programme.
• Be a role model for diversity and inclusion, as well as make a positive contribution to team spirit.

Applicants must comply with the following:

• Be a Syrian National and/or have the right to work in Syria.
• Have a minimum of 5 years of NGO work experience in the Pro/Logs field with demonstrated capabilities in planning, organizing and executing procurement and logistics operations.
• Have evidenced experience as a leader, mentor and capacity builder.
• Possess strong team working and communication skills.
• Be flexible, culturally aware and sensitive.
• Possess a good standard of computer literacy including proficiency in Excel, Word, Power Point, etc.
• In addition to Arabic, fluency in written and spoken English is essential.

We offer:

• A 12 month contract with the possibility of extension and a competitive salary package.

Only applications in English and consisting as a minimum of a CV and a cover letter will be considered, and only short-listed candidates will be contacted. Please note that only applications submitted through our recruitment system will be considered: https://www.danchurchaid.org/join-us/jobs/international-vacancies.

We are an equal opportunity employer and value diversity within our organization.

All qualified candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy if they meet the requirements outlined above. Only online applications consisting as a minimum of a CV and a cover letter will be considered and only shortlisted candidates will be contacted.

Closing date of application is 21st of September 2024.
Work related travels are expected in this position.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Department: CO Syria

Deadline: 21 September 2024

Location: Ar Raqqah