Administration assistant

Administration assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for is currently looking for a highly qualified and motivated Administration assistant in Sloviansk.
About the job
Your main duties and responsibilities will be:

• Solving administrative tasks in accordance with DRC's internal regulations and procedures
• Solving tasks in matters related to the rental of real estate, including the preparation of agreements with landlords and solving problems related to the rental of office and guest apartments
• Providing necessary administrative support to program staff regarding travel arrangements, booking tickets and accommodation, and proper reporting
• Effective work with finance, procurement, logistics, and program departments to prepare for timely procurement of necessary materials and services
• Support of the Area Support Service Manager activities and the Base Manager in matters of administrative work
• Monitoring compliance with the organization's international code of conduct, internal and donor instructions/procedures regarding DRC procurement, to avoid conflicts of interest
• Other administrative tasks at the request of the manager
• Understanding and ensuring compliance with the DRC Code of Conduct.

Behavioral Competencies:

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Coping with Change

About you
Required experience and competencies:

• Fluency in Ukrainian
• English B1-B2 Level
• Secondary or higher education
• Minimum of 2 years of experience in administration or equivalent
• MS Excel and Word skills, experience with ERP systems is desirable
• Analytical mindset, attention to detail, communicability, financial literacy

Desirable:

• Experience working in an NGO
• Commitment to learning and implementing organizational policies and procedures.

We offer:
Contract length: Open-ended contract upon successful completion of the three-month probation period

Band: I

Designation of Duty Station: Sloviansk

Start date: As soon as possible. Applications will be reviewed on a rolling basis

In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: October 7, 2024
Please note that DRC keeps the right to start selection process and to recruit a qualified candidate should one be identified before the closing date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for is currently looking for a highly qualified and motivated Administration assistant in Sloviansk.
About the job
Your main duties and responsibilities will be:

• Solving administrative tasks in accordance with DRC's internal regulations and procedures
• Solving tasks in matters related to the rental of real estate, including the preparation of agreements with landlords and solving problems related to the rental of office and guest apartments
• Providing necessary administrative support to program staff regarding travel arrangements, booking tickets and accommodation, and proper reporting
• Effective work with finance, procurement, logistics, and program departments to prepare for timely procurement of necessary materials and services
• Support of the Area Support Service Manager activities and the Base Manager in matters of administrative work
• Monitoring compliance with the organization's international code of conduct, internal and donor instructions/procedures regarding DRC procurement, to avoid conflicts of interest
• Other administrative tasks at the request of the manager
• Understanding and ensuring compliance with the DRC Code of Conduct.

Behavioral Competencies:

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Coping with Change

About you
Required experience and competencies:

• Fluency in Ukrainian
• English B1-B2 Level
• Secondary or higher education
• Minimum of 2 years of experience in administration or equivalent
• MS Excel and Word skills, experience with ERP systems is desirable
• Analytical mindset, attention to detail, communicability, financial literacy

Desirable:

• Experience working in an NGO
• Commitment to learning and implementing organizational policies and procedures.

We offer:
Contract length: Open-ended contract upon successful completion of the three-month probation period

Band: I

Designation of Duty Station: Sloviansk

Start date: As soon as possible. Applications will be reviewed on a rolling basis

In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: October 7, 2024
Please note that DRC keeps the right to start selection process and to recruit a qualified candidate should one be identified before the closing date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Department: Borgergade 10, 3.sal , København K

Location: Sloviansk

Application deadline: 07 Oct 2024