Corporate Secretariat Assistant

DK

Aug 26, 2024

Full Time

Hybrid

Søborg, DK, 2860

ISS connects people and places to make the world work better. Are you ready to connect to a place where you belong? At our corporate facilities or at client sites – together, we make places while transforming businesses into having even more positive impact on societies, the environment, and our people.

Do you want to work in a fast-paced environment within one of the largest private employers in the world? And do you thrive in an international environment, collaborating with colleagues from around the world?

As Corporate Secretariat Assistant, you will have a broad organizational interface interacting with the Board of Directors, Executive Group Management and the senior functional leaders across the ISS Group. You will play a key role in delivering support on all aspects of the meetings and the work of the Board of the Directors and the Executive Group Management, as well as ensuring best in class corporate governance. This is a unique opportunity to build a strong network and gain first-hand experience of corporate governance in a truly global Nasdaq OMXC25 company.

The position is a 1-year maternity cover, which will help you gain insight into various functions across the ISS Group and potentially lead to a full-time employment within one of the many Group functions.

Location: ISS’ headquarters in Søborg, Greater Copenhagen
Language: English

What you’ll do:

• Preparation and execution of Board of Directors and Executive Group Management meetings, including agendas, collecting pre-read material, minute templates, meeting invites, handling administrative, logistical and practical tasks
• Drive governance, including meeting structure, corporate calendar and Board annual wheel
• Coordination and alignment with Board members, Executive Group Management team and other relevant stakeholders
• Support the Board members on ad hoc matters as required, including induction programmes for new Board members
• Update of Board related documents and sites, Directors Desk, ISS website, annual report, etc. and support with the Annual General Meeting of ISS A/S
• Support the Corporate Secretary with various other tasks

Who you’ll work with:

• You will be working in the Corporate Secretariat, which is part of the Group Legal Function
• You will be reporting to the Head of the Corporate Secretariat

Key qualifications:

• University degree (BSc, MSc or MBA)
• Fluent in Danish and English, both verbally and in writing
• Ability to proactively plan ahead and ensure a constant overview of activities and stakeholders
• Ability to independently and proactively manage own work, prioritize and navigate within the organisation to find the help and support needed to complete the task at hand
• Ability to work in an environment characterised by intense processes and short deadlines while still being able to prioritise, navigate and deliver high quality in everything you do

Personal skills you excel:

• High sense of urgency and a strong drive to reach the finish-line
• Attentive to detail
• Positive and service-minded attitude, flexible, agile, strong engagement skills and ability to collaborate with and manage stakeholders at all levels in the organisation as well as external stakeholders
• Discreet and tactful; able to handle confidential information and materials and to engage with senior stakeholders

Why ISS
Since our founding in 1901, ISS has been a people-first company. We recognize the power of diversity and celebrate the differences that make us unique. When everyone is free to be themselves, everyone benefits. Our people feel safe, respected, represented, and supported as their authentic selves, allowing them to seize opportunities and reach their full potential. We take seriously our obligation to improve lives, make a difference in our communities, and protect our planet — because when we get things right, the world works better. And that is what drives us.

ISS is a Place to Be You.
Be who you are. Become what you want. Be part of something bigger.

Become more. Become ISS.

How you’ll apply
Apply directly via the link on this page by submitting a cover letter, CV and other relevant documents for the position you are applying for.

We look forward to receiving your application as soon as possible.

ISS seeks to BE a place of belonging and CREATE places where every person is welcomed, embraced, and valued for exactly who they are. Places where people feel safe, respected, represented, and supported as their authentic selves.