EVENT PLANNER (CONSULTANCY 5-6 MONTHS)

We are looking for a skilled event and conference planner and organizer with a passion for people power. Do you want to be part of successfully implementing the second Copenhagen People Power Conference in March 2025 (3-7th of March) and hereby supporting social movements in peacebuilding. Your role will be to be responsible for the logistical planning and implementation of the conference in collaboration with the Project Manager and Program Team.

In the past decade, the world has witnessed an escalation in war and conflict with devastating humanitarian and political consequences. Palestine, Ukraine, Sudan, Haiti, Myanmar, Armenia, Ethiopia, the region of Sahel and DRC are just a few of the places that face war and conflicts in 2024. Leaders across the world are returning to raw, military power to achieve their aims and the existing system for diplomacy and international peacemaking is in crisis. At the same time, millions of ordinary people are mobilizing for peace and justice. And their movements are crucial to achieving a ‘positive peace’ that ends both violence and the underlying inequalities that drive it.

The Copenhagen People Power Conference will bring together international decision makers, parliamentarians, multilateral institutions, donors, researchers, media and movement leaders with the aim to directly improve the prevention, mitigation, and resolution of violent conflict around the world by increasing the support from key external stakeholders to movements working for positive peace. See here more about what came out of the last conference. See a report from the conference from 2023 here

The job
As Event Planner for the People Power Conference, you will be part of MOVE DK (The Global Social Movement Center) that works to support movements around the world. Click here to read more about MOVE. MOVE is part of our international department, which consists of 4 teams and around 35 employees. The international department is responsible for our international programs, initiatives, political influence work and partnerships central to realizing ActionAid DK’s strategy.

Your key task will be supporting the logistical planning of the conference in collaboration with the Project Manager and Conference Project Team who are responsible for the overall strategic planning and program development.

The tasks include the following:

·Ensure successful implementation of a high-level conference March 3-7th, 2025

·Finding a suitable venue and leading coordination and communication

·Responsible for program logistics including security, participants enrollment etc.

·Oversee the work related to bringing appr. 60-80 participants from around the world to Denmark (flights, accommodation and visa)

·Coordinate communication efforts in collaboration with AADK communication and campaign staff including media outreach.

·Coordinate key elements of the conference program

·Design and plan for digital participation at the conference

Your profile
We are looking for an experienced event planner with a minimum of 3 years of work experience in event and conference planning. We expect you to be:

·Experienced with planning and implementing of larger events and preferably conferences with high level participants.

·Experience with planning and coordination

·Experience with working together with many (international) stakeholders

·Fluent in Danish and English at a high level (both written and orally)

·Physical present in the AADK office during work hours 3-4 days a week in Copenhagen Nørrebro

You can describe yourself as:

·Has a natural skill for coordination and planning (maybe a bit of love for excel sheets)

·Cooperative and easy to get along with

·Proactive when working on assignments and finding solutions where other might give up

·Someone who can work independently and efficiently and maintain an overview

·Structured, systematic, detail-oriented and thorough

·Willing to solve many diverse tasks of both professional, administrative and practical nature

It will be an advantage if you:

·Have knowledge and interest in international politics, activism and social movements

ActionAid Denmark
We are an ambitious organisation with a team of dedicated professionals, who are consistently working on creating change in 45 countries throughout the world. You can be a part of making this a reality and become a part of one of the sharpest civil society organisations in Denmark, as announced by the Danish Ministry of Foreign Affairs. To read more about our history and our work, follow this link.

We offer
A Copenhagen-based full time AC position in a short-term contract from October 15th or November 1st where salary and employment conditions are in accordance with the agreement between the Danish State and the relevant local union (HK) for AC and a great workplace with fantastic international colleagues and a vegetarian lunch arrangement. You can read more about our work environment and the working conditions here.

Interested?
We would love to hear from you before the application deadline on Thursday 3rd of October at noon. Interviews will be held between 7th and 11th.

Position Start Date
15th of October or 1st of November 2024

Contact Person
·Annette Rohde, [email protected], +45 7731 0079

Locations
DK - Copenhagen

ActionAid Denmark is an inclusive workplace. We invite everybody with relevant qualifications to apply, independently of any identity markers (such as race, skin colour, national or ethnic origin, religion, age, physical or mental disability, sex, sexual orientation, political orientation, gender identity, gender expression, pregnancy, marital status, social or economic status or any other). AADK does not tolerate harassment or discrimination of any kind.