Department Assistant in DD&IT (Denmark, Ballerup)

Jobbeskrivelse
Placering
Ballerup, Denmark

Jobkategori
Business Support & Administration

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Are you a talented or aspiring department assistant who enjoys being the go-to person and are passionate about ensuring a smoothly running office regardless of the task? Then you might be the new Department Assistant for the DD&IT Business Support and Program Office.

The position
As our new Department Assistant, you will be working closely with the management team, Executive Assistant, DD&IT Office Management and DD&IT Admin Team in assisting on a variety of tasks. You would like to work with leaders and become part of the leadership team.

Your key responsibilities will include:

• Ad hoc administrative tasks, primarily in co-operation with our Executive Assistants and office facilities e.g. ordering of chairs, tables, screens, repairs
• Help with hiring, e.g., booking and registering interviews and support onboarding of new employees – and onboard leaders, planning and delivering of team building activities
• Ad hoc assistance to DD&IT Business Support and Program Office management teams and booking / coordination of meetings / travels / conferences / off sites / lunches, etc.
• Coordination and collaboration across the administrative network of DD&IT including ad-hoc communication towards the area and employees
• Updating SharePoint
• Advise / assist on purchasing process, e.g., creation of contracts and Purchase Orders

Who are we looking for
You are a natural go-to person with a service mindset and able to handle many different types of tasks. You thrive working in a fast-paced environment where priorities can shift quickly, and no two days are the same.

Furthermore, you:

• Have 2+ years of experience as a Department Assistant or similar
• Are an experienced user of Microsoft tools (Office, Excel, Word, PowerPoint)
• Have good structure and an eye for detail
• Are an initiator that can come up with new and smarter ways of running administrative tasks
• Speak and write English fluently

It is seen as an advantage, but not a must, that you know our systems (Coupa, ICE, SAP, Concur, SuccessFactors, SharePoint etc.).

About the department
You will join Business Support and Program office, Digital, Data & IT. Employees approx. 60 diverse and highly skilled IT employees working in Denmark, and India. We support Line of business and enable world-class projects across the Novo Nordisk value chain.

Working at Novo Nordisk
Novo Nordisk is a global healthcare company headquartered in Denmark. For 100 years, we have been driving change to defeat diabetes and other serious chronic diseases. As a result, our treatments today benefit millions of people living with diabetes, obesity, and rare blood and endocrine diseases. We are proud of that.

We are proud of our people too, and we employ more than 63,000 bright and diverse minds in 80 offices worldwide. With us, your bright mind and commitment help us change lives for people worldwide. In exchange, we offer you a seat in a rewarding and purpose-driven culture where your professional and personal development is highly valued. That said, opportunities are many in Novo Nordisk.

Not the right job for you? Explore other digital areas within Novo Nordisk
Even if this job is not the right match for you, Novo Nordisk might still have something to offer. Our many digital teams work in various areas of technology every day – from front-end to back-end, from artificial intelligence to machine learning, and from cloud systems to quantum computing. Our digital expert make a tangible impact on lives worldwide. Want to learn more about how we do this? Go explore on TechLife at Novo Nordisk

Contact
For further information about this position, please contact Meghana Mandeda at [email protected]

Deadline
6 October 2024

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your resume or CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.