IT Finance Application Portfolio Manager

Job Requisition ID: 18904

Date Posted: 24 September 2024

Application Deadline: 22 October 2024 23:59 CET/CEST

Publication: Internal & External

Type of Contract: Permanent

Directorate: Internal Services

Workplace: Frascati, IT

Grade Band: A2 - A4

Location
ESRIN, Frascati, Italy

Description
IT Finance Application Portfolio Manager in the Project and Portfolio Management Section, Application Services Division, Information Technology Department, Directorate of Internal Services.

Under the authority of the Head of Section, you will be responsible for efficiently and properly managing and delivering IT solutions relating to the Agency's finance processes.

Duties
Your tasks and responsibilities will include:

• supporting customer representatives in the definition of business needs and requirements;
• translating and consolidating those requirements into technical specifications, planning and implementing agreed IT solutions throughout the project life cycle, from preparation to closure, including analysis, design, development, i.e. instantiation, composition and customisation of tools, testing and handover to operations and managing all related procurements and contracts;
• organising and leading project teams and managing supplier performance, monitoring and controlling project scope, cost, schedule, quality, issues and risk, taking appropriate action on any deviations and ensuring compliance with QMS procedures and the adopted project methodology;
• leading the service maintenance of the Finance applications in the scope of the portfolio;
• regular and comprehensive status and progress reporting to the Head of Section and governance hierarchy, prioritising critical topics as required, providing expert support to business counterparts, identifying areas for improvement in business processes and providing possible solutions compliant with the IT strategy;
• monitoring the evolution of portfolio-related solutions available on the market and providing advice, and performing any other activities deemed appropriate to cope with emerging needs within the Department.

You will also support:

• business change managers in identifying potential change management issues and devising appropriate solutions;
• the definition of roadmaps, including high-level needs analysis, solution evaluation and preparation of business cases relating to the proposed solutions;
• the solution architect by aligning evolving solutions with the overall Corporate Information System architecture regarding any change within the related portfolio involving major or minor enhancements;
• the Department’s internal cost planning by preparing and ensuring accurate planning and forecasting of its own portfolio.

Technical competencies
Extensive experience in the design and deployment of SAP finance systems

Knowledge of integration between SAP SRM and finance

Proven track record of process and system integration and of at least one successful live SAP S/4 HANA conversion finance systems

Expertise in cost accounting, budgeting and planning processes

Excellent negotiating skills

Extensive experience in business process re-engineering

Excellent stakeholder and supplier management skills

Experience of IT service management of finance applications

Behavioural competencies
Result Orientation

Operational Efficiency

Fostering Cooperation

Relationship Management

Continuous Improvement

Forward Thinking

For more information, please refer to the ESA Core Behavioural Competencies guidebook

Education
A master's degree in IT engineering or a relevant business area is required for this post.

Additional requirements
Excellent presentation skills are required together with the ability to work effectively in a diverse team environment and in a multicultural public-sector environment.

Project management certification is an asset.

Knowledge of SAP Finance for public sector is an asset (SAP FM and GM)

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at [email protected].

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications can only be considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

*Member States, Associate Members or Cooperating States.

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