Executive Assistant - Professional Products Division - Copenhagen

Calling all innovators, disruptors, and dreamers!
Join L’Oréal, the world's #1 beauty company present in over 150 markets. For over 100-years, we’ve been transforming, fueled by data, tech, innovation, and science. Together, we solve complex challenges at scale, while staying true to our commitments to society and the planet.Do you want to be challenged and developed within your area of expertise?Then you might be just the one we are looking for as our new Executive Assistant for the Nordic General Manager in our Professional Products Division in Copenhagen.

Your mission...
As the Executive Assistant, you will be involved in a large variety of projects and tasks within the organization - from preparing weekly sales figures to organizing team events and onboarding new employees. You will be close to the decision-making process, and support and assist the Nordic General Manager and the Management Committee of the Business division with projects, presentations, and management reporting. Furthermore, you will be responsible for several administrative and coordinating tasks, such as organizing Nordic Leadership Meetings, visits from our global headquarters including booking hotels, organizing social events, etc. You will also be the lead for team engagement in the Professional Products Division, responsible for bringing ideas to create a stronger team culture for the HUB and country teams. This position is ideal for you if you enjoy structure and organization and being the team’s go-to person for practical questions and organization. You will report directly to the General Manager for the Professional Products Division.

Furthermore, you will lead the team engagement initiatives within the Professional Products Division, focusing on strengthening team culture across our Nordic teams.

You will...

• Drive and organize projects and tasks according to the needs of the organization
• Be responsible for the Nordic General Manager’s calendar, planning and booking of meetings
• Be responsible for all Microsoft TEAMS channels within the department and make sure they are updated and structured
• Collect data for reporting incl. extracting sales data for light analysis and top-line business reporting
• You will facilitate the research, and follow-up on key strategic projects across the organization
• Lead the development of international sales presentations and management reports in cooperation with the management team
• Organize international meetings and visits
• Overlook travel- and meeting budgets and costs as well as creating purchase orders in SAP
• Update the division’s organizational charts regularly

You are...

• You have 2+ years of experience as a sales- or marketing coordinator, assistant, or similar
• You are a people engager, eager to onboard new employees and you thrive organizing team events and enjoy contributing to a positive working environment
• Take responsibility and ownership for all or parts of the projects you are involved in
• You are comfortable working with data and an experienced user of Excel
• You are curious, have a positive and can-do attitude
• You are structured in your work and able to handle multiple projects at the same time
• You are a strong communicator, both verbally and written, incl. PPT presentations
• You are comfortable working with a lot of confidential information
• You are fluent in English, and preferably Danish as well

We are looking for an Executive Assistant to start as soon as possible. The employment will be fixed-term until the end of the year with the possibility for prolonging it. Applications are reviewed on a rolling basis, so do not wait to apply! We welcome everyone to apply no matter gender, ethnicity, physical abilities, religion, or sexual orientation.

What’s in it for you?
We offer you a great level of responsibility from the very start, challenges, and opportunities including an extensive catalog of training and e-learnings, competitive personnel benefits, modern offices, and a dynamic and international working environment with engaged and skilled colleagues. Our Nordic organization counts close to 1000 employees based in the four Nordic capitals, Denmark being the Nordic headquarters and counting 500 employees.

Who are we?
Leading the world in beauty and pioneering the world of beauty tech; we have more than 90K employees across 150 countries on five continents and have a unique international portfolio of 37 brands. The Group generated sales amounting to 41.18 billion euros in 2023, and e-commerce accounted for 28% of the Group’s sales. We push boundaries and move fast globally to stay ahead of the game. As the market leader, we continuously deliver innovation and digital solutions that can bring beauty to all people around the world. L’Oréal truly embraces entrepreneurship, and you’ll have the chance to conceptualize ideas and bring them to life in an agile way not least through continued digital innovation. Your job will be your innovation playground.

What we do at L’Oréal always has a big impact. At L’Oréal, we define success as making a positive, conscious impact. We’ve been recognized as the World's most ethical company in the world by Ethisphere®. For the seventh time in a row, L’Oréal has been recognized as a global leader in sustainable development by the international non-profit organization CDP® in three areas: combating climate change, sustainable management of water, and protecting forests, for the fourth year running. In 2023, L’Oréal was for the 6th consecutive year recognized by the Bloomberg Gender-Equality Index (GEI) for having successfully created an inclusive and equal work environment. We believe diversity fosters creativity and accelerates innovation. To ensure that our products meet the needs of every form of beauty in every culture, our team members must be as diverse and inclusive as the world itself. For us, our job is more than just a job, it is about building a better future for others and our planet.

Freedom to Go Beyond. That’s the Beauty of L’Oréal.